IDA Meeting

Shenandoah County Board Work Room
600 North Main Street
Woodstock, VA 22664

Shenandoah County Industrial Development Authority

Meeting Minutes:  November 1, 2019

 

Chairman Poling called the meeting of the Shenandoah County IDA to order at 9:02 am on November 1, 2019. The following IDA members were present: Chairman Vince Poling, Vice Chairman Jay Winkfield, Mr. Blake Phillips, Mr. Eddie Litten, and Mr. Rex Morrison. Others in attendance included: Mr. Richard Walker, District 3 Board of Supervisors, Ms. Jenna French, Director of Tourism and Economic Development, Ms. Mandy Belyea, Deputy County Administrator, Wyatt P. Pearson, Town of Strasburg Town Manager, Michelle Bixler, Town of Strasburg Economic Development and Marketing Manager.

 

Chairman Poling called for an approval of the November 1, 2019 meeting agenda. Mr. Litten made a motion to approve the agenda as presented, and it was seconded by Mr. Winkfield. The agenda was approved by a unanimous voice vote.

 

Chairman Poling called for an approval of the August 7, 2019 IDA meeting minutes. Mr. Winkfield made a motion to approve the minutes as presented, and it was seconded by Mr. Litten. The minutes were approved by a unanimous voice vote.

 

Ms. Belyea presented the financial report as of September 30, 2019. Ms. Belyea noted that the 14-month RBEG CD with City National Bank matures on December 18, 2019 and that this item is on the agenda for discussion under New Business. Ms. French stated that she has CD rates to share. Mr. Winkfield noted that rates will likely change and that we should wait until closer to maturity to make a decision. Mr. Phillips asked how the VDOT CD is structured and Ms. French explained the structure of the CD and noted that she and Mr. Vass have contacted VDOT and Kickin Asphalt. Mr. Winkfield asked if the rate of the loan that is collateralized by the CD is prime, and Ms. French stated that it is higher. Mr. Winkfield suggested that we should reevaluate the loan since it is cash secured, and other banks may be able to offer a lower rate. Mr. Poling noted that VDOT would need to agree to it. Mr. Winkfield moved to accept the Treasurer’s Report as presented, and it was seconded by Mr. Morrison. The report was approved by a unanimous voice vote.

 

Ms. French stated that there were questions at the last meeting pertaining to tree clearing on the IDA’s Lot 1A in the Northern Shenandoah Business Park (NSBP). Ms. French presented information from Draper Aden’s Phase 1 environmental assessment noting that a Phase 2 would not be necessary. Ms. French noted that based on the report Draper Aden saw an area that appeared to have pits and dumps but that they believe it is due to limestone deposits that have been redirected into a man-made holding pond that still exists today. Ms. French noted that the change in topography appears to be in connection with the excavation of a large quarry but that the quarry material was not likely treated with chemicals. Ms. French also stated that the area does not appear to be hazardous. She noted that since the Phase 2 environment assessment is not necessary, the tree clearing would not be necessary unless the IDA would like to bring the site up to a Tier 4. Mr. Winkfield stated that he would like to hear from Draper Aden and would like to have a cost estimate. Chairman Poling asking Ms. French to invite Draper Aden to an upcoming IDA meeting. Mr. Pearson stated that Strasburg may be interested in a cost share for the sewer related to the south part of the property.

 

Ms. French provided an update on the economic development strategic plan. Ms. French noted that the final chapters of the plan were distributed to the working group and will be presented to the Board of Supervisors at its November 7 meeting with consideration of adoption of the plan for December 5. Ms. French noted that there were some frustrations with process, but she was happy with the final product. Mr. Phillips stated that there were no surprises in the plan and that there was good information and data in the report with a road map for implementation in the back of the report. Chairman Poling noted that this is a great opportunity to partner with the towns on economic development.

 

Chairman Poling stated that there was an unsolicited proposal to actively market the IDA properties in the NSBP. He expressed concerns about how to structure an agreement with the real estate firm to ensure the property is sold for a purpose consistent with the IDA’s goals for the site. Ms. French stated that she can begin working on creating a set of clear guidelines and criteria that we could share with the real estate company. Chairman Poling stated that it was a good idea.

 

Ms. French stated that she was seeking authorization for the IDA to engage Robinson, Farmer, Cox (RFC) to a conduct a financial statement audit for fiscal year 2019. Ms. French noted that there are many efficiencies created as the County also engages RFC on its audit. Mr. Phillips made a motion to engage RFC for the IDA fiscal year 2019 audit, and it was seconded by Mr. Morrison. The motion carried by a unanimous voice vote.

 

Chairman Poling read aloud the following: “request to enter into Closed Session to discuss the disposition of real property, where discussion in an open meeting would adversely affect the negotiating strategy of the public body, as authorized by section 2.2-3711(A)(3) of the state code.” Mr. Walker was invited to attend the closed session. Mr. Litten made the motion to enter into closed session. Mr. Phillips seconded the motion and the motion carried on a unanimous roll call vote as follows:

 

Poling – Aye; Winkfield – Aye; Phillips – Aye; Litten – Aye; and Morrison – Aye

 

Mr. Winkfield made a motion that was seconded by Mr. Litten to return to open session. Ms. Belyea read aloud the following: “with respect to the just-concluded closed session, and to the best of each member’s knowledge, (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Board.” The motion carried on a unanimous roll call vote as follows:

 

Poling – Aye; Winkfield – Aye; Phillips – Aye; Litten – Aye; and Morrison – Aye

 

Chairman Poling asked if there was any other business to bring to the IDA. Hearing from no other members, a general discussion ensued concerning recent news coverage related to historic IDA information. There being no other business, Chairman Poling asked for a motion to adjourn. Mr. Winkfield made a motion to adjourn, which was seconded by Mr. Phillips. The motion was approved by a unanimous voice vote.

 

The meeting was adjourned at 10:24 am.

 

Respectfully submitted,

 

Mandy Belyea, IDA Secretary/Treasurer