A regular meeting of the Board of Supervisors was held at 7:00pm in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia, on March 22, 2011. The following members of the Board of Supervisors were present: Chairman Conrad Helsley, Vice-Chairman Dennis Morris, David Ferguson, Sharon Baroncelli, Steve Baker and Dick Neese. Others present included County Administrator Doug Walker, Assistant County Administrator Mary Price, Budget Manager Garland Miller, County Attorney Jay Litten and Deputy Clerk Chris Sherman.
Chairman Helsley called the meeting to order at 7:00pm.
An invocation was given by Supervisor Morris followed by the Pledge of Allegiance.
Supervisor Morris made a Motion, seconded by Supervisor Baroncelli to approve the March 22, 2011 Meeting Agenda with a request to move the Special Presentations prior to the Public Hearings and a request to add a Closed Session for an appointment to the Parks and Recreation Advisory Board. The Motion was approved by a vote of 6-0.
PUBLIC COMMENTS (On new business agenda items only)
There were no public comments.
Supervisor Morris made a Motion, seconded by Supervisor Baker to approve the Consent Agenda. The Motion was approved by a vote of 6-0.
- 1. Approval of Minutes – March 3 Work Session and March 8 regular meeting
- 2. Re-appropriation Requests from December 2010 Finance Committee Meeting
$ 680.56 from 3-100-1501-002 to 4-100-12410-5897 Bank Service Charges
$ 6,135.43 from 3-100-2307-002 to 4-100-21600-1200-01 OT reimbursement
$ 350.00 from 3-100-1899-100 to 4-100-31200-3180-6 Youth Leadership
$ 1,354.62 from 3-100-3899-99 to 4-100-31200-1202 Forest Service OT
$ 408.05 from 3-100-1803-003 to 4-100-31200-6010-8 Project Backpack
$ 5.35 from 3-100-1803-03 to 4-100-31200-5210 Postage
$ 50.00 from 3-100-1899-23 to 4-100-33100-6006 Restitution
$ 850.50 from 3-100-1899-32 to 4-100-33100-7000-02 EID Program
$ 10.00 from 3-100-1502-28 to 4-100-31200-6001 Copies
$ 6,673.02 from 3-100-2404-35 to 4-100-31200-1201 DMV OT
$ 1,834.75 from 3-100-3899-72 to 4-100-31200-6010 Bullet Proof Vests
$ 12,477.22 from 3-100-1803-03 to 4-100-33100-3110 DOJ Medical
$ 1,297.58 from 3-100-1902-98 to 4-100-33100-6002 Inmate Housing
$ 93.34 from 3-100-1803-03 to 4-100-33100-6004 Medical
$ 419.50 from 3-100-1803-03 to 4-100-33100-3110 Copies
$ 65.00 from 3-100-1803-03 to 4-100-33100-3180 Contractural
$ 10,784.26 from 3-100-3899-54 to 4-100-31200-1203 ATF OT
$ 825.00 from 3-100-3899-54 to 4-100-31200-2103 ATF FICA
$ 8,424.00 from 3-100-3899-098 to 4-100-33100-1100 Salaries
$ 731.00 from 3-100-3899-098 to 4-100-33100-2100 FICA
$ 1,181.00 from 3-100-3899-098 to 4-100-33100-2210 VRS
$ 226.00 from 3-100-3899-098 to 4-100-33100-2700 Workers Comp
$ 765.00 from 3-100-1899-097 to 4-100-35200-6099 Spay/Neuter
$ 17,310.00 from 3-100-2404-007 to 4-100-81600-5672 Litter Control Grant
$ 429,667.00 from 3-100-1902-098 to 4-302-94000-8254 Courthouse
$ 163,555.00 from 3-100-1902-098 to 4-302-94000-8255 Human Services
$ 12,705.00 from 3-100-1899-097 to 4-302-94000-8250 Animal Shelter
- 3. Re-appropriation Requests from March 8 2011 Board Meeting
Commissioner of Revenue
$ 95.50 from 3-100-1502-028 to 4-100-12310-6001 copies
$ 1,131.80 from 3-100-1501-002 to 4-100-12410-5897 Bank Service Charges
$ 139.66 from 3-100-1502-28 to 4-100-31200-6001 Copies
$ 1,253.75 from 3-100-1902-98 to 4-100-33100-6002 Inmate Housing
$ 25.00 from 3-100-1502-26 to 4-100-31200-6009 Storage
$ 390.98 from 3-100-1803-03 to 4-100-33100-6004 Medical
$ 289.00 from 3-100-1803-03 to 4-100-33100-3110 Medical
$ 11,570.18 from 3-100-3899-54 to 4-100-31200-1203 Salaries ATF
$ 885.12 from 3-100-3899-54 to 4-100-31200-2103 FICA ATF
$ 110.00 from 3-100-1899-98 to 4-100-31200-6010-04 Lifesaver Prog.
$ 756.00 from 3-100-1899-32 to 4-100-33100-7000-02 EIP program
$ 6,804.23 from 3-100-2302-01 to 4-100-31200-1200 Comp Board
$ 105.00 from 3-100-1502-26 to 4-100-31200-3180 Fingerprinting
$ 5,793.09 from 3-100-1803-003 to 4-100-31200-1100 Salaries
$ 443.17 from 3-100-1803-003 to 4-100-31200-2100 FICA
$ 829.84 from 3-100-1803-003 to 4-100-31200-2210 VRS
$ 972.00 from 3-100-1803-003 to 4-100-31200-2310 Health Ins
$ 16.38 from 3-100-1803-003 to 4-100-31200-2400 Group Life
$ 3.83 from 3-100-1803-003 to 4-100-31200-2600 Unemployment
$ 41.55 from 3-100-1803-003 to 4-100-31200-3700 Workers Comp
Vol. Fire Departments
$ 138.00 from 3-100-1899-098 to 4-100-32200-6013 Training Books
Ambulance & Rescue Departments
$ 404.00 from 3-100-1803-003 to 4-100-32300-6012 Training Books
$ 200.00 from 3-100-1899-097 to 4-100-35200-5130 Water
$ 800.00 from 3-100-1899-097 to 4-100-35200-6014 Operating Supplies
Parks and Recreation
$ 500.00 from 3-100-1609-011 to 4-100-71200-3180-01 Donation
$ 983.00 from 3-100-1803-003 to 4-100-81550-3600 Coop Ad
$ 555,942.00 from 3-100-1902-098 to 4-302-94000-8254 Courthouse
$ 81,914.00 from 3-100-1902-098 to 4-302-94000-8255 Human Services
Chairman Helsley and Vice Chairman Morris presented Katlyn Ayers with a Certificate of Recognition for winning the Individual State Championship in Girls Cross Country for Strasburg High School. They also presented the Strasburg High School Cheerleaders with a Resolution honoring the entire team for winning the State Championship in November of 2010.
Supervisors Neese and Baker recognized Stonewall Jackson High School Wrestlers Lucas Ryan and Ricky Tisinger as State Champions in the 295 lb and 171 lb weight classes respectively.
- 1. Received citizen comments in accordance with Section 33.1-70.01 of the Code of Virginia on the proposed VDOT Secondary Six Year Plan for Fiscal years 2012 – 2017 in Shenandoah County and on the Secondary System Construction Budget for Fiscal year 2012.
Mr. Ed Carter, VDOT Program Manager for the Edinburg Residency presented the Six Year Plan and acknowledged how a large decrease in state funding has affected the ability of VDOT to make repairs to County roads.
Six citizens spoke requesting improvements to their roads.
Mr. Fred Parkey of 1476 Dodson Road, Mt. Jackson said he has been waiting for three years for his road to be added the Secondary Six Year Road Plan.
Mr. Darren Ryman of 824 Coffman Road said that he has attended the Public Hearing requesting his road be added to the Secondary Six Year Road Plan for over twelve years now.
Mr. James Keeler of 614 Brooke Lane Star Tannery requested Rt. 621 in Cedar Creek Grade be added to the Secondary Six Year Road Plan.
Mr. John Cooper of 139 Hickory Lane Woodstock requested Wolverton Road be added to the Secondary Six Year Road Plan.
Ms. Kelley Moomaw of 99 Adams Lane, Mt. Jackson said that the westside of Rt. 711 is not even on the unprioritized list.
Mr. Jack Stough of 12310 Supinlick Road said that he would appreciate more gravel and more scraping along Supinlick Road.
Mr. Jerry Copp, VDOT Resident Administrator for the Edinburg Residency reminded the citizens that County Property Taxes do not pay for repairs to their secondary roads. He said that the funding for road repair actually comes from gasoline tax and the sales tax from new automobiles.
Supervisor Baroncelli encouraged the citizens to contact their legislators.
Supervisor Ferguson stated that it appears as though Shenandoah County is not receiving adequate funding as it relates to the requests of its citizens and their roads. He said that we should petition Richmond for a long term plan.
- 2. Received citizen comments in accordance with Section 15.2-1427 (F) of the Code of Virginia, as amended, to amend an Ordinance pertaining to Chapter 57, False Alarm Fee, which would enable the Fire Marshal and/or Fire Chief to determine which fire alarms are false and the addition of the Fire Marshall to administer fees and penalties.
There were no speakers for this Public Hearing.
- 3. Received citizen comments in accordance with Section 15.2-1427 (F) of the code of Virginia, as amended, to consider the adoption of an Ordinance pertaining to Chapter 146 Taxation, fee for delinquent taxes. The proposed ordinance would enable the Treasurer to impose on delinquent taxpayers a fee to cover the administrative cost associated with collection.
There were no speakers for this Public Hearing.
Mr. Rob Goldsmith, President of People Inc presented Community Development Block
Grant information for the enhancement of medical services for the Shenandoah Free Clinic. He
said that the next step is for the Board of Supervisors to authorize the application to the state.
Pam Murphy, Director of the Shenandoah Free Clinic spoke on behalf of the Clinic and
asked the Board for their support in authorizing the application.
Mr. Walker said that this item would be presented for action at the April 12, 2011 Board
- 1. Request to proceed with Phase 1 Tasks 3-5 of the Landfill Gas Extraction project being conducted by Joyce Engineering.
- Mr. Walker stated that he invited Mr. Butch Joyce, President of Joyce Engineering to the meeting to address questions and concerns the Board had about the gas extraction project and carbon credits in particular.
Mr. Joyce presented a summary overview of the County’s landfill gas project. He said that DEQ requires localities to manage their landfill gasses and there is potential for financial benefits if Shenandoah County volunteers to begin the process sooner than later and before state regulations are enforced and the opportunity for revenue is lost. Mr. Joyce stated that there are two potential revenue sources from the sale of gas and one is as a source of energy to large utility companies and the other is by capturing and converting the methane gas into carbon credits for sale to major corporations.
Mr. Ferguson asked Mr. Joyce to clarify the potential for revenue.
Mr. Walker indicated that it is expected that the potential revenue from the sale of carbon credits will off-set the cost to instal the landfill gas extraction system and that it would be better for the County to pursue the carbon credit opportunity before DEQ and requires the County toinstall a gas extraction system.
Mr. Morris asked Mr. Joyce if the County would be able to sell their carbon credits a little at a time and sit on a balance of carbon credits. Mr. Joyce said that the County could because there is no time limit on the use of carbon credits.
Supervisor Baroncelli made a Motion, seconded by Supervisor Baker to authorize proceeding with Phase I Tasks 3-5 of the Greenhouse Gas Emissions project by Joyce Engineering. The Motion was approved 6-0 with a roll call vote as follows:
Baroncelli aye Neese aye
Morris aye Baker aye
Helsley aye Ferguson aye
- 2. Discussion regarding acceptance of bid for the Leachate/Septage Project.
Supervisor Morris made a Motion, seconded by Supervisor Baroncelli to issue the Notice of Award to Panhandle Builders in the amount of $1,011,825.00 towards the construction of the Leachate Project and to withhold issuing the Notice to Proceed until the County received a funding commitment from VRA and DEQ. The Motion was approved 6-0 with a roll call vote as follows:
Baker aye Morris aye
Neese aye Baroncelli aye
Helsley aye Ferguson aye
- 3. Discussion regarding the Public Private Education Facilities and Infrastructure Act of 2002 (PPEA).
Supervisor Baroncelli made a Motion, seconded by Supervisor Baker to adopt the revised PPEA policy as presented. The Motion was approved by a vote of 6-0.
- 4. Consideration of a Resolution Abandoning a Section of Rt. 860.
Mr. Walker said that this road abandonment was advertised at the Courthouse for 30 days and received no citizen opposition or requests for a public hearing.
Supervisor Neese made a Motion, seconded by Supervisor Morris to approve the abandonment of a section of Rt. 860. The Motion was approved by a vote of 6-0.
RESOLUTION TO ABANDON SECTION OF RT. 860
WHEREAS, a public notice was posted as prescribed under §33.1-151, Code of Virginia, announcing a public hearing to receive comments concerning abandoning the section of road described below from the Secondary System of State Highways, and
WHEREAS, the Commissioner of the Virginia Department of Transportation was provided the prescribed notice of this Board’s intent to abandon the subject section of road, and
WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of the section of Secondary Route 860 from Route 767, Quicksburg Road, to 0.27 mile northeast of Route 767, a distance of 0.27 miles, and hereby deems that section of road is no longer necessary as a part of the Secondary System of State Highways.
NOW, THEREFORE, BE IT RESOLVED, this Board abandons the above described section of road and removes it from the Secondary System of State Highways, pursuant to §33.1-151, Code of Virginia.
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation.
Adopted by The Board of Supervisors of Shenandoah County, in regular meeting on the 22nd day of March 2011.
CONSIDERATION OF PLANNING COMMISSION ITEMS - None
- 1. Discussion regarding forming a Re-districting Committee.
Chairman Helsley said that the following members have been appointed to the Re-districting Committee: Mr. Beverly Fleming-Chairman; Lisa McDonald-Voter Registrar; Tony Dorrell-Democratic Party Chairman; Jeremy McCleary-Republican Party Chairman; Doug Walker-County Administrator. Chris Way, GIS Coordinator, was appointed to serve as staff support for the Committee;
Chairman Helsley also said that the Committee can meet as often as they need to with a final goal of presenting their proposal to the Board of Supervisors for Public Hearing on May 24 with action scheduled for June 14, 2011.
Supervisor Morris made a Motion, seconded by Supervisor Neese approving the creation of the 2011 Shenandoah County Re-districting Committee. The Motion was approved by a vote of 6-0.
PUBLIC COMMENTS (Non-Agenda Items)
Ms. Ann Barb of 51 Alum Springs Road said that she opposed proposed budget cuts by closing several compactor sites throughout the county. She asked the Board to please keep the dumpster side open on Wolf Gap Road.
Ms. Suzanne Artz of 1747 Liberty Furnace Road said that she was dismayed at the proposal to shut down Rodney and Teresa’s compactor site and asked the Board to please leave the site open.
Mr. Jim Patrick of Rt. 717 said that there would be no savings by closing Rodney and Teresa’s compactor site and that the roads would go back to being trashy and asked that the site remain open.
Mr. Jack Stough of 12310 Supinlick Road said that he appreciated the returned phone calls and emails and said that he was opposed to the compactor sites closing.
Mr. Walker indicated to the public that packets of information regarding proposed changes to the compactor sites are available in County Administration.
BOARD MEMBERS’ COMMENTS - There were no comments.
ADMINISTRATOR’S COMMENTS - Mr. Walker reminded the Board that the Budget Work Session for Thursday March 24, 2011 had been relocated to the VCE Classroom at 6:00pm.
Request to enter into Closed Session to consult with legal counsel regarding specific legal matters requiring the provision of legal advice by our attorney, as authorized by section 2.2-3711(A)(7) of the Code of Virginia where the subject matter is a voluntary settlement agreement and to enter in Closed Session to discuss the hiring and appointment of specific public officers, appointees, or employees, as authorized by section 2.2-3711(A)(1) of the Code of Virginia where the subject matter is the appointment of a representative to the Parks and Recreation Advisory Board. The Motion was approved by a vote of 6-0.
Supervisor Baroncelli made a motion to return to regular session at 9:40pm seconded by Supervisor Neese. The Motion was approved by a vote of 6-0.
Ms. Price read the certification that all members must certify that to the best of each member’s knowledge only public business matters lawfully exempted from open meeting requirement, under Section 15.2-2906(d) and only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting of the public body.
Members were polled to certify that only those matters identified in the above Code Section was discussed.
Supervisor Ferguson Aye Supervisor Baker Aye
Supervisor Neese Aye Supervisor Morris Aye
Supervisor Baroncelli Aye Supervisor Helsley Aye
Supervisor Neese made a motion, seconded by Supervisor Baroncelli to appoint Mr. Larry Smith to the Parks and Recreation Advisory Board. The motion was approved by a vote of 6-0.
With no further business to come before the Board, the meeting was adjourned at 9:44pm.
Conrad A. Helsley, Chairman
Douglas C. Walker, Clerk of the Board