Board of Supervisors Meeting

A regular meeting of the Board of Supervisors was held at 7:00pm in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia, on February 22, 2011.  The following members of the Board of Supervisors were present:   Chairman Conrad Helsley, Vice-Chairman Dennis Morris,   David Ferguson, Sharon Baroncelli, Steve Baker and Dick Neese.   Others present included County Administrator Doug Walker, Assistant County Administrator Mary Price, Budget Manager Garland Miller, County Attorney Jay Litten and Deputy Clerk Chris Sherman.

Chairman Helsley called the meeting to order at 7:00pm.

An invocation was given by Supervisor Ferguson followed by the Pledge of Allegiance.

Supervisor Morris made a Motion, seconded by Supervisor Baroncelli to approve the February 22, 2011 Meeting Agenda with a request to move the Resolution of Appreciation for the FFA to the Consent Agenda, defer the Resolution of Recognition for the Cheerleaders to the March 22, 2011 Board Meeting, and add a report by Gary Yew, County Fire Chief.   The Motion was approved by a vote of 6-0.

PUBLIC COMMENTS (On new business agenda items only)  

There were no public comments.

CONSENT AGENDA                                                                                              

Supervisor Morris made a Motion, seconded by Supervisor Baker to approve the Consent Agenda.     The Motion was approved by a vote of 6-0.

  1. 1.      Approval of Minutes – February 8, 2011 Regular Meeting 
  2. 2.      Request to approve re-appropriation requests previously reviewed at the February 8, 2011 Board of Supervisors meeting.


$   2,507.44           from 3-100-1501-002        to 4-100-12410-5897 Bank Service Charges


$      577.35           from 3-100-1902-098        to 4-100-31200-6009 VaCorp Claim

$   4,156.89           from 3-100-1899-98to 4-100-31200-6010-04  Lifesaver Prog.

$   1,323.00           from 3-100-1899-32to 4-100-33100-7000-02  EIP program

$      139.66           from 3-100-1502-28to 4-100-31200-6001 Copies

$        28.43           from 3-100-1803-03to 4-100-31200-6010 Overcharge

$       132.35          from 3-100-2404-01to 4-100-31200-6008 Extradition

$      657.85           from 3-100-2302-01to 4-100-31200-1200 Comp Board

$      246.29           from 3-100-1803-03to 4-100-31200-5540 Education

$      679.28           from 3-100-2302-01to 4-100-31200-1200 Comp Board

$   1,567.77           from 3-100-1902-98to 4-100-33100-6002    Inmate Housing

$      581.32           from 3-100-1803-03to 4-100-33100-6004 Medical

$      116.00           from 3-100-1803-03to 4-100-33100-3110 Medical

$ 10,376.92          from 3-100-3899-54 to 4-100-31200-1203 Salaries ATF

$      793.83           from 3-100-3899-54 to 4-100-31200-2103 FICA ATF

$          2.00            from 3-100-1803-03 to 4-100-31200-5530 Overcharge

$      302.50           from 3-100-3899-72 to 4-100-31200-6010 Bullet Proof Vests

School Resource

$    5,717.06          from 3-100-1803-003 to 4-100-31200-1100 Salaries

$       437.36          from 3-100-1803-003 to 4-100-31200-2100 FICA

$       829.84          from 3-100-1803-003 to 4-100-31200-2210 VRS

$       972.00          from 3-100-1803-003 to 4-100-31200-2310 Health Ins

$         16.38          from 3-100-1803-003 to 4-100-31200-2400 Group Life

$           7.66           from 3-100-1803-003 to 4-100-31200-2600 Unemployment

$         83.10          from 3-100-1803-003 to 4-100-31200-3700 Workers Comp

Gang Grant

$    3,067.25          from 3-100-1803-003 to 4-100-31200-1100 Salaries

$       231.66          from 3-100-1803-003 to 4-100-31200-2100 FICA

$       434.93          from 3-100-1803-003 to 4-100-31200-2210 VRS

$       486.00          from 3-100-1803-003 to 4-100-31200-2310 Health Ins

$           8.59           from 3-100-1803-003 to 4-100-31200-2400 Group Life

$         65.35          from 3-100-1803-003 to 4-100-31200-3700 Workers Comp

Vol. Fire Department

$      207.00           from 3-100-1899-098to 4-100-32200-6013                 Training Books

Animal Shelter

$   1,000.00           from 3-100-1899-097to 4-100-35200-6001                 Office Supplies

$   1,095.00           from 3-100-1899-097to 4-100-35200-6014                 Operating Supplies

$      900.00           from 3-100-1899-097to 4-100-35200-6099                 Spay/Neuter

Lord Fairfax Soil and Water

$   37,838.98        from 3-100-1902-098 to 4-100-82400-1100 Salaries

$     3,577.76         from 3-100-1902-098 to 4-100-82400-2100 FICA

$     5,372.67         from 3-100-1902-098 to 4-100-82400-2210 VRS

$     6,183.00         from 3-100-1902-098 to 4-100-82400-2310 Health Ins

$        106.08         from 3-100-1902-098 to 4-100-82400-2400 Group Life

$            4.65          from 3-100-1902-098 to 4-100-82400-2600 Unemployment

$        -47.29          from 3-100-1902-098 to 4-100-82400-2700 Workers Comp

Capital Outlay

$ 814,523.00              from 3-100-1902-098        to 4-302-94000-8254         Courthouse

$   62,732.00              from 3-100-1902-098        to 4-302-94000-8255         Human Services

  1. 3.      Request to approve the Shenandoah County Parks and Recreation Advisory Board by-laws changing its meetings to the fourth Wednesday of the selected month. 
  2. 4.      Consideration of a Resolution of Recognition for the National Future Farmers of America Organization.




WHEREAS, the presentation of this Resolution recognizes February 19th through February 26th 2011 as National FFA Organization week; and

WHEREAS, the Board of Supervisors show their appreciation to more than 725 Middle School and High School students of the local National FFA Organization; and

WHEREAS, the local chapters of the National FFA Organization have participated annually in more than 75 career development events at the area, state and national levels; and

WHEREAS, the Board of Supervisors proudly recognizes more than 35 community service projects completed by our local FFA Chapters including Hunters for the Hungry, Canned Collections for the Food Pantry, Veteran’s Day Breakfast and Adopt-a-Family for Christmas; and

WHEREAS, the Board of Supervisors commend the local FFA Chapters for their combined efforts in working with other local organizations, clubs, agencies, and companies such as Friends of the North Fork, the Rotary Club of Woodstock, the Virginia Department of Forestry, the American Red Cross, Shentel, the Virginia Department of Transportation, Hometown Strasburg, Ruritan Clubs of Shenandoah County, the Sierra Club, Quality Deer Management, and the Virginia Department of Social Services; and

THEREFORE, the Shenandoah County Board of Supervisors encourages all citizens of Shenandoah County to join with them in expressing their respect and admiration to all members of the National FFA Organization in Shenandoah County, the State of Virginia and the United States of America; and

NOW, THEREFORE, BE IT RESOLVED, that the Shenandoah County Board of Supervisors approves this Resolution by unanimous vote at a regularly scheduled meeting held on February 22, 2011.

PUBLIC HEARING(S)       - There were no public hearings.


Chairman Helsley asked members of the National FFA Organization to come forward and thanked them for the outstanding service in Shenandoah County and presented the resolution to them.  Supervisor Morris read the Resolution Recognizing National FFA Week.


Mr. Joe Lehnen, Area Forester indicated he had recently been re-assigned to the

Shenandoah Valley Resource Conservation and Development (RC&D) District for the next several years and would devote 70% of his time with RC&D and the remaining 30% to the Forestry Department.  He introduced the new Area Forester as Mr. Justin Barnes, who transferred from Goochland County.

Ms. Mary Price, Assistant County Administration presented a Space Allocation Report for the County Government Center.  She said that current working space for affected  departments would increase slightly in square footage. She mentioned that the affected departments include Parks and Recreation, Fire and Rescue, Emergency Communications. Voter Registrar and Electoral Board, Sanitary Districts, Planning and Zoning, Building Code Administration, GIS, and County Administration.    She explained that the  estimated renovation cost of $275,000  would be paid using a portion of the positive variance from the  Health & Human Services and District Courts Building VRA loan proceeds.  She also added that the County had received a grant in the amount of $35,000  from the Department Homeland Security for funding for the Emergency Operations Center.  Ms. Price also acknowledged that the majority of the labor was being performed by County staff in the Department of General Properties and that there would be maximum effort to reduce, re-use and recycle in order to cut costs.  She said that the cost of the project would be off-set in part by rent revenue from the Sanitary Districts and the elimination of rent paid by the Elecoral Board for voting machines.  Ms. Price said that the estimated completion date is  the Summer of 2011 and that there would be an overall cost savings from departments that relocate.

Gary Yew, Fire Chief gave a brief report on the weekend fires that occurred  on Saturday, February 19th.  He said that over 348 acres burned in the Conicville area of Shenandoah County, making it the largest land fire in County history.  He demonstrated an aerial view of the location of the fire and showed the Board how the volunteers did an outstanding job in preventing the fire from spreading to a highly populated area by allowing it to go to the pasture fields and by making crucial decisions to save some structures while allowing others to burn.  Mr. Yew expressed deep gratitude to the Volunteers and the citizens of the community for all their assistance and sacrifices in preventing this situation from becoming much worse than it already was.

Supervisor Baker who resides in the Conicville area also expressed to the volunteers and the citizens his sincere appreciation for their efforts in preventing this situation from being much worse.


  1. Review of the Landfill Gas Extractions project progress and Consideration of Phase Tasks 3 – 5. 

Mr. Walker introduced Mr. Butch Joyce, of Joyce Engineering and stated that no action is expected until the March 8, 2011 Board of Supervisors meeting.

Mr. Joyce began his presentation with a schedule of previous and future milestones for the Landfill Gas Project.  He said that Tasks 1 and 2 have been completed and the comparative results are excellent for the remainder of the project and the selling of carbon credits.  He said that Tasks 3 and 4 include the permitting and design of the project and that Task 5 consists of bidding and installing the LFG system.

Supervisor Baroncelli asked about the  type of customers that would  purchase carbon credits.

Mr. Joyce said it ranges from large corporations such as Google and Microsoft to Utility and Power Companies.  He said that his company oversees the process in finding the best buyers.  He also said this is a good time for the County to volunteer to destroy gas and sell the carbon credits.


  1. Request to hold a joint public hearing with the Planning Commission on April 7, 2011 regarding a text amendment to the house location survey of Chapter 165-104B.(2)(b) of the Shenandoah County Zoning Ordinance. 

Supervisor Baker made a motion, seconded by Supervisor Morris to approve a joint Public Hearing on April 8, 2011 with the Planning Commission.  The Motion was approved by a vote of 6-0.

NEW BUSINESS                 

  1. Request from Shenandoah County Public Schools to consider re-appropriation of FY10 unspent funds.

Chairman Helsley stated this item is for review only and will be placed on the March 8 Board Agenda for action.  He asked Dr. Rowland to explain this carryover of unspent funds.

Dr. Keith Rowland, Superintendent of Schools explained that a portion of the requested re-appropriation listed as Special Budget Carryover in the amount of $210,444 is  a result of allocations and grants which places it in a special budget category.

Supervisor Ferguson acknowledged that the County  really has no choice in approving those funds.  Dr. Rowland agreed.

Dr. Rowland acknowledged that the Board does have a choice with the remaining unspent appropriations from FY10  totaling $868,829.  He said these funds will be used towards repairs at the North Fork Middle School ($208,000), renovation of the Stonewall Jackson High School track ($235,000), purchase of 4 new 77 passenger school buses ($319,880) and  to conduct an infrared scan of electrical switch gear.

  1. Discussion regarding an Environmental Evaluation and Phase I Historic Tax Credit Determination for the Edinburg School Project.

Mr. Walker said this item will be considered for action at the March 8 Board Meeting.  He added that the tax credit would only be relevant if the project is approved.

Supervisor Ferguson asked if an Environmental Study had been completed.

Ms. Price stated that a full assessment has not been conducted

Mr. Walker said that this proposed  evaluation for lead, asbestos and PCBs is expected to cost not more than  $7,250 and an underground storage tank investigation would not exceed $5,200.  He indicated that a Phase I Historic Tax Credit determination would not exceed $5,000. He added that funding for this work, if approved, would come from the FY11 General Fund Contingency.

PUBLIC COMMENTS (Non-Agenda Items)

Mr. David Bowman of Strasburg expressed concern about aluminum in the air       surrounding his family farm.  He asked the Board to consider further testing of the air and water in Shenandoah County.

Mr. David Falkenstein, resident of Strasburg and District 6 representative of the    Parks and Recreation Advisory Board requested the Board of Supervisors not displace the Parks and Recreation Department from their home in the Old Edinburg School.

Mr. Bob Flanagan, resident of Strasburg and Town of Strasburg representative on the Parks and Recreation Advisory Board supported Mr. Falkenstein statements and also asked the Board to consider the social and health issues of displacing programs from the old Edinburg School.

Mr. Larry Hollar, resident of Toms Brook and District 5 representative to the Parks and Recreation Advisory Board expressed concern with programs loosing valuable space at the Old Edinburg School.

BOARD MEMBERS’ COMMENTS -  There were no comments.

ADMINISTRATOR’S COMMENTS – There were no comments.


Supervisor Morris made a motion, seconded by Supervisor Baroncelli to enter into Closed Session in accordance with Section 2.2-3711 (A) (1) of the Code of Virginia to discuss the appointments to the Board of Building Code Appeals and Parks and Recreation Advisory Board. and in accordance with Section 2.2-3711 (A) (7) of the Code of Virginia to consult with legal counsel regarding specific legal matters requiring legal advice by such counsel where the subject matter is public utilities.   The Motion was approved by a vote of 6-0.

Supervisor Morris made a motion to return to regular session, seconded by Supervisor Morris.  The Motion was approved 6-0

Ms. Price read the certification that all members must certify that to the best of each member’s knowledge only public business matters lawfully exempted from open meeting requirement, under Section 15.2-2906(d) and only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting of the public body.

Members were polled to certify that only those matters identified in the above Code Section was discussed.

Supervisor Ferguson   Aye                 Supervisor Baker         Aye

Supervisor Neese        Aye                 Supervisor Morris        Aye

Supervisor Baroncelli  Aye                 Supervisor Helsley      Aye

With no further business to come before the Board, the meeting was adjourned at 9:32pm




Conrad A. Helsley, Chairman



Douglas C. Walker, Clerk of the Board