Board of Supervisors Meeting


            A regular meeting of the Board of Supervisors was held at 7:00pm in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia, on January 25, 2011.  The following members of the Board of Supervisors were present:   Vice-Chairman Dennis Morris,   David Ferguson, Sharon Baroncelli and Dick Neese.   Others present included County Administrator Doug Walker, Assistant County Administrator Mary Price, County Attorney Jay Litten and  Deputy Clerk Chris Sherman.


Others in attendance included Budget Manager Garland Miller, Fire Chief Gary Yew, Building Code Official Geary Showman, VDOT Resident Administrator Jerry Copp and Program Manager Stacy Sager,


Vice Chairman Morris called the meeting to order at 7:00pm.


An invocation was given by Supervisor Neese followed by the Pledge of Allegiance.


Supervisor Neese made a Motion, seconded by Supervisor Baroncelli to approve the January 25, 2011 Meeting Agenda.  The Motion was approved by a vote of 4-0. (Supervisors Helsley and Baker absent)


PUBLIC COMMENTS (On new business agenda items only)  

There were no public comments.

CONSENT AGENDA                                                                                              


Supervisor Neese made a Motion, seconded by Supervisor Baroncelli to approve the Consent Agenda with changes to the December 15 Finance Committee minutes by correcting the name of the Finance Chairman in attendance.   The Motion was approved by a vote of 4-0. (Supervisors Helsley and Baker absent)



  1.  Approved the following Committee and Board Meeting minutes
    1. November 23, 2010 Public Safety & Code Committee
    2. December 2, 2010 Property & Public Works Committee
    3. December 14, 2010 Personnel Committee
    4. December 15, 2010 Finance Committee
    5. January 6, 2011 Organizational Board of Supervisors Meeting
    6. January 11, 2011 Regular Board of Supervisors Meeting


  1.  Consideration of Re-appropriation Requests.



$   1,197.80           from 3-100-1501-002        to 4-100-12410-5897 Bank Service Charges


Board of Supervisors

$      627.16           from 3-100-1899-098        to 4-100-11010-2315 COBRA Subsidy



$       933.40          from 3-100-1899-098        to 4-100-31200-6009 VaCorp Claim

Animal Shelter

$    2,739.00          from 3-100-1899-097        to 4-100-35200-6099 Spay/Neuter

Capital Outlay

$     1,275.00          from 3-100-1899-097        to 4-302-94000-8250 Animal Shelter


PUBLIC HEARING(S)       - There were no public hearings.


SPECIAL PRESENTATION(S)    - There were no special presentations.




Mr. Stacy Sager, Residency Maintenance Program Manager for the Virginia Department

of Transportation presented a status report regarding the Pedestrian Foot Bridge located on Rt. 609.  He said that an emergency declaration had been prepared permitting VDOT to proceed with the replacement of the bridge.  He informed the Board that the cost of the project would be funded by the VDOT Bridge fund and that the estimated completion date is the end of March to the first of April[DW1] .


OLD BUSINESS – There were no old business matters to discuss.


CONSIDERATION OF PLANNING COMMISSION ITEMS – There were no planning commission items.


NEW BUSINESS                                                                                                     


  1. Consideration of appointments to the North Fork Regional Sanitation Authority.

            Mr. Walker explained that in 2002, the Town of Mt Jackson and Shenandoah County formed the NFRSA.  He added that in 2006 the two localities went in different directions and activity with the Authority ceased, however the Authority did not officially dissolve.  Mr. Walker said that based on advice from our County Attorney, the Authority needs to reappoint a total of five members so that they can take action to dissolve the Authority.  He informed the Board, that the Town of Mt. Jackson has recommended Charlie Moore and Neil Showalter for appointment by the Board and will await the appointment of those two along with three other members by the Board of Supervisors.  He also informed the Board that the Authority has assets totaling more than $33,000 and those funds would be turned back over to Shenandoah County to aid in the funding of the Leachate Line construction project that is currently being advertised for bid.

Supervisor Morris appointed Board Member David E. Ferguson, County Administrator Doug Walker and Budget Manager Garland Miller to serve on the Authority representing the County along with Mr. Moore and Mr. Showalter representing the Town of Mount Jackson.

Supervisor Baroncelli made a motion, seconded by Supervisor Neese to name all five individuals to the Authority.    The motion was approved by a vote of 4-0 ((Supervisors Helsley and Baker absent)




PUBLIC COMMENTS (Non-Agenda Items)


Ms. Cassandra Folsom, Vice President of the Shenandoah County Education Association introduced herself and Ms. Tiffany Burrows as interested citizens.




            Supervisor Ferguson expressed concern that a recent news article indicated that the County citizens were obligated to pay$68 Million for the construction of the new regional jail and asked Mr. Walker to provide written information to local newspapers outlining the expenses and the financial commitments expected by Shenandoah County towards the Regional Jail. He stated that he was concerned about the negative public perception as a result of recent articles in the local newspaper that included inaccurate information. Mr. Walker said that he would be glad to provide accurate information to the media regarding the County’s obligation to fund the construction of the Regional Jail.  Mr. Walker also added that the jail construction costs were approved by the State at about $65 Million with the State paying half of that cost or about $32 Million.  He said that the County share was based on bed usage and currently predicted to be about 40% of $32 Million or a little more than $13 Million for construction.


Also in response to assertions made by the media in a recent article, Mr. Ferguson asked Mr. Walker if he has been involved in or was aware of any “backroom deals” committing funding towards public school construction. as specifically stated in a local newspaper.


Mr. Walker said that as the County Administrator he was not authorized to obligate County funds for school construction and was unaware of any “backroom deals” regarding school construction or any other matter.  Mr. Walker said that school projects have been included in the draft Capital Improvement Plan but that decisions regarding if and when to fund those projects have not been considered by the Board.  Mr. Walker also said that he and Dr. Rowland had discussed a partnership opportunity regarding a possible use of the Edinburg School that would be presented to the Board of Supervisors and School Board at a joint meeting tentatively scheduled for February 15th.



            Mr. Walker requested permission to schedule a Special Called Joint Meeting with the School Board for February 15, 2011 at 7:00pm to discuss the old Edinburg School.  He also informed the Board that the Work Session for February 3, 2011 would need to be canceled and those topics would be transferred to the February 8, 2011 meeting.


Supervisor Baroncelli made a Motion seconded by Supervisor Neese to approve the Special Called Meeting with the School Board.  The Motion was approved 4-0. (Supervisors Helsley and Baker absent)


Mr. Walker announced to the Board that Fire and Rescue has been awarded grant money from FEMA in the amount of $213.000 for the purchase of 41 Self Breathing Apparatus (SBA).  He indicated that the grant requires a local match of $21,320 that would come from the FY11 General Fund Contingency.  Mr. Walker said that this grant represents a valuable investment for fire and rescue services and a good deal for County taxpayers.  He also said that old SCBA apparatus could be used for the proposed Fire/EMS training program at Triplett Tech which would save over $120,000 in start-up costs for that program.


Mr. Morris asked if the apparatuses will be standardized in their designs.


Chief Gary Yew said that they would be standardized.  The Fire and Rescue Association recognized the need for them to be uniform throughout the County.  He also told the Board that they received three additional grants including:   $35,000 to equip the new Emergency Operations Center;   $12,500 to purchase a Reverse 911 program and the last grant has no monetary value but is applicable towards the purchase of 500 smoke detectors in conjunction with the Town of Woodstock.







With no further business to come before the Board, the meeting was adjourned at 7:30pm.





Dennis Morris, Vice Chairman



Douglas C. Walker, Clerk of the Board