A regular meeting of the Board of Supervisors was held at 9:00am in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia, on January 11, 2011. The following members of the Board of Supervisors were present: Chairman Conrad Helsley, Vice-Chairman Dennis Morris, Steve Baker, David Ferguson, Sharon Baroncelli and Dick Neese. Others present included County Administrator Doug Walker, Assistant County Administrator Mary Price, County Attorneys Don Litten and Jay Litten and Executive Assistant Chris Sherman.
Others in attendance included Budget Manager Garland Miller, Animal Shelter Manager Peggy Lahn, Director of Parks and Recreation Pam Sheets, Director of Social Services John Ayers, Director of Tourism Natalie Wills, Director of Planning and Zoning Brandon Davis, Building Code Official Geary Showman, Fire Chief Gary Yew, Fire Marshall Dave Ferguson, and Project Inspector Tim Ferguson.
Chairman Helsley called the meeting to order at 9:00am.
An invocation was given by Vice Chairman Morris followed by the Pledge of Allegiance.
Supervisor Morris made a Motion, seconded by Supervisor Neese to approve the January 11, 2011 Meeting Agenda. The Motion was approved by a vote of 6-0.
PUBLIC COMMENTS (On new business agenda items only)
There were no public comments.
Supervisor Morris made a Motion, seconded by Supervisor Baker to approve the Consent Agenda. The Motion was approved by a vote of 6-0.
- Approved the Minutes of the December 14, 2010 Regular Meeting.
2 Appointed Mr. Robert Chip Belyea to the Northwestern Community Services Board.
- Approved a Resolution recognizing the merger of New Market Fire Department and New Market Rescue Squad to form the New Market Fire and Rescue Department Inc.
Resolution Recognizing the Merger of New Market Fire Department and New Market Rescue Squad to Form the New Market Fire and Rescue Department
WHEREAS, the Shenandoah County Board of Supervisors recognizes the importance of public safety services provided to all County residents and visitors by volunteer fire and ems organizations; and
WHEREAS, the New Market Fire Department and the New Market Rescue Squad have indicated their respective intentions to merge the two agencies to form the New Market Fire and Rescue Department, Inc. effective January 1, 2011; and
WHEREAS, the New Market Town Council has recently adopted a resolution endorsing, supporting and recognizing the New Market Fire and Rescue Department, Inc. pursuant to Sec. 15.2-955 of the Code of Virginia, as amended.
NOW, THEREFORE, BE IT RESOLVED, that the Shenandoah County Board of Supervisors does hereby join the New Market Town Council in endorsing, supporting and recognizing the New Market Fire and Rescue Department, Inc. as the official volunteer fire and emergency medical services agency serving the Town and the portion of the surrounding County within its established primary response territory in accordance with
Sec. 15.2-955 of the Code of Virginia, as amended.
PUBLIC HEARING - There were no public hearings.
Chairman Helsley recognized Mr. Brad Dellinger for 5 years of service as the Operations Manager with the Department of Solid Waste Management.
STAFF REPORTS AND COMMENTS
Garland Miller, Budget Manager presented the December monthly Finance Report and re-appropriation requests for the month of December.
Brandon Davis, Director of Planning and Zoning said that financial revenue for his office is based on fees and that his office continues to track those figures on a regular basis. He continued by saying that the CPP wrapped up in December and the GIS office will continue to track those changes over the next several years.
Geary Showman, Building Code Official publicly thanked his staff and Vicki Palmerton for taking care of his responsibilities during his recent surgery. He said that he has seen an increased interest from developers and is hopeful that building activity will increase in the Spring.
Gary Yew, Fire Chief reminded Chairman Helsley that in addition to being appointed Chairman of the Board of Supervisor he assumes the responsibility of Director of Emergency Management.
Brad Dellinger, Operations Manager for the Department of Solid Waste said that the hauling of leachate has slowed due to the freezing temperatures. He indicated to the Board that the amount of recycling is increasing therefore less refuse is going in the ground.
Mr. Walker said that he and Brad would be working to assess the fee schedule and fee revenues at the landfill in the upcoming Budget cycle.
Mary Price, Assistant County Administrator spoke regarding the General Properties Report during Duane Williams’ absence. She stated that moving expenses for the three departments into the Health and Human Services building came in under the budgeted amount of $15,000.
Tim Ferguson, Building Projects Manager stated that there are a few minor issues in the HHS Building and that the District Courts building is approximately 26 days behind schedule but was assured by the General Contractor that they will make the time up.
Pam Sheets, Director of Parks and Recreation updated the Board about the winter sports programs currently taking place and said that she foresees the department meeting its established program goals.
Peggy Lahn, Manager of the Animal Shelter explained to the Board that the Free Press Run for the Money project exceeded their goals and that the excess money raised will go towards landscaping at the Shelter.
OTHER REPORTS – There were no other reports presented.
OLD BUSINESS – There was no old business to discuss.
- 1. Consideration of an ordinance amendment to Chapter 57 Section 9 False Alarm Fee and Chapter A170 FEES of the Shenandoah County Code.
Fire Marshall Dave Ferguson said that over the past ten years there have been several businesses and residences that have ongoing problems with fire alarm systems. He explained to the Board that the current penalty fee is $25.00 for exceeding four false alarms in a twelve month period. He suggested increasing the fee to $50.00 and reimbursement for actual costs incurred to offset expenses those false alarms calls create. The Fire Marshal indicated that the false alarm penalty and fees are intended to be a deterent for blatant violations and that judgment will be used by staff in determining when a violation of the ordinance has occurred.
Supervisor Baroncelli made a Motion, seconded by Supervisors Morris to schedule a Public Hearing for the February 22 Board meeting. The Motion was approved 6-0.
- 2. Discussion points and action steps regarding the I-81 Corridor Coalition.
Chief Yew explained that no action was required and that the handout in the packet was for information purposes only.
- 3. Abandonment of State Route 860 off Route 767. Consideration of a
Resolution directing Administration to post and publish a notice of the intent to abandon this section of the road.
Supervisor Neese made a Motion, seconded by Supervisor Baroncelli to approve advertising for the abandonment of Rt. 860. The Motion was approved 6-0[DW1] .
RESOLUTION INTENT TO ABANDON
WHEREAS, it appears to this Board that Secondary Route 860 from Route 767, Quicksburg Road to 0.27 mile northeast of Route 767, a distance of 0.27 miles, serves no public necessity and is no longer necessary as a part of the Secondary System of State Highways.
NOW, THEREFORE, BE IT RESOLVED: The Clerk of the Board is directed to post and publish notice of the Board’s intent to abandon the aforesaid section of Route 860, pursuant to §33.1-151, Code of Virginia of 1950, as amended.
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Commissioner of the Virginia Department of Transportation.
PUBLIC COMMENTS (Non-Agenda Items) There were no public comments on non agenda items.
BOARD MEMBERS’ COMMENTS
Supervisor Baker acknowledged the recent passing of a young and outstanding citizen in the community by the name of Jason Long.
Chairman Helsley read a letter prepared by County Administrator Doug Walker condemning the recent violent murders in Arizona and attempted assassination of Congressman Gabrielle Giffords. Chairman Helsley said the letter will be mailed to Congressman Goodlatte, Senators Mark Warner and Jim Webb in support of and thanking them for their service to constituents.
OTHER BUSINESS - none
Supervisor Helsley made a Motion, seconded by Supervisor Baroncelli to enter
into Closed Session as authorized by Section 2.2-3711 (A) (1) of the State Code to
discuss an appointment to the Travel Council. The Motion was approved 6-0.
Supervisor Helsley made a Motion, seconded by Supervisor Morris to return to
regular session at 10:48pm. The Motion was approved 6-0.
Supervisor Helsley read the certification that all members must certify that to the best of each member’s knowledge only public business matters lawfully exempted from open meeting requirement, under Section 15.2-2906(d) and only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting of the public body.
Members were polled to certify that only those matters identified in the above Code
Section was discussed.
Morris aye Helsley aye
Baker aye Baroncelli aye
Neese aye Ferguson aye
Supervisor Morris made a Motion, seconded by Supervisor Ferguson to nominate Mr. Brad Foster to serve on the Travel Council. The Motion was approved 6-0.
With no further business to come before the Board, the meeting was adjourned at 10:50am.
Conrad A. Helsley, Chairman
Douglas C. Walker, Clerk of the Board