Board Night Meeting

Board Room
600 North Main Street
Woodstock, VA 22664

MINUTES OF MEETING OF
THE BOARD OF SUPERVISORS
November 28, 2017

A regular meeting of the Board of Supervisors was held at 7:00 p.m. in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia, on November 28, 2017.   The following members of the Board of Supervisors were present:  Chairman Conrad A. Helsley, Vice Chairman Richard Walker, Steve Baker, Marsha Shruntz, Cindy Bailey and Dick Neese.   Others present included County Administrator Mary Price, Assistant County Administrator Evan Vass, Director of Finance Harrison Nicholson, County Attorney Jason Ham and Deputy Clerk Chris Sherman.

Chairman Helsley called the meeting to order at 7:00 p.m.

An invocation was given by Chairman Helsley followed by the Pledge of Allegiance.

Vice Chairman Walker made a Motion, seconded by Supervisor Baker to amend the November 28, 2017 meeting agenda by adding a Closed Session in accordance with

2.2-3711(A)(3) to discuss the acquisition of  real property where the subject matter is the replacement of the Strasburg / Rt. 55 Convenience site.     The Motion was approved by a voice vote of 6-0 as follows:    

Ayes:    Neese, Shruntz, Bailey, Baker, Helsley and Walker

PUBLIC COMMENTS (On new business agenda items only)

CONSENT AGENDA   

            Supervisor Walker made a Motion, seconded by Supervisor Baker to approve the Consent Agenda as presented.   The Motion to approve the consent agenda was approved by a voice vote of 6-0 as follows:  Ayes:    Baker, Bailey, Neese, Shruntz, Walker and Helsley  

  1. Approval of Minutes -October 5, 2017 work session meeting and October 24, 2017 regular meeting.
  2. Request for an Appropriation and FY18 Budget Amendment regarding the Sheriff Department salary increases.
  3. Consideration to approve the FFA Resolution of Recognition.

PUBLIC HEARING - No public hearings were scheduled. 

REPORTS/PRESENTATIONS

            Vice Chairman Walker read the Resolution of Recognition for the Future Farmers of America.   Chairman Helsley and Supervisor Baker recognized the members of each area High School who placed in the state and national competitions this year.

OLD BUSINESS – No old business was scheduled. 

CONSIDERATION OF PLANNING COMMISSION ITEMS – No PC items were scheduled.    

NEW BUSINESS – No new business was scheduled. 

PUBLIC COMMENTS (regarding non-agenda items and other matters not previously the subject of a public hearing at this meeting)

Karen Kwiatowski of 1785 Deerhead Road, Mt. Jackson thanked the board members who have held the line on spending for the past two years and carefully protected the citizen’s tax dollars. She thanked outgoing board members Supervisor Shruntz and Supervisor Bailey for their service.

Robert Clark of Fairview Circle, Woodstock thanked Supervisors Shruntz and Bailey and said he appreciated their dedication to the citizens of Shenandoah County.

COUNTY ATTORNEY COMMENTS - No comments were received.

BOARD MEMBERS’ COMMENTS

            Supervisor Shruntz and Bailey thanked the speakers for their kind words.

Vice Chairman Walker thanked Supervisors Shruntz and Bailey for their service and said that he appreciated them for always having an open ear to their constituents and encouraged the newly elected officials to be as responsive

            Chairman Helsley announced that the following awards were recently presented at the annual banquet of the Lord Fairfax Soil and Water Conservation District:  Agronomic Farm Award to James Vann of Vann Enterprises;   Clean Water Farm Award to John and Kim Hafner of September Farms;   Conservation Farm Awards to Mike Dirting and Lonnie Eaton; Conservation Partnership Award to the Board of Supervisors, Virginia Cooperative Extension and County Farm leasee Guy Gochenour.  Chairman Helsley also congratulated the Central Falcons football team for an undefeated season.           

ADMINISTRATOR’S COMMENTS  

            Ms. Price introduced Mr. Brian Henshaw as the new Director of Planning and Zoning.                       

OTHER BUSINESS - No other business was discussed.

CLOSED SESSION(S)

Vice Chairman Walker made a Motion, seconded by Supervisor Baker to enter into Closed Session at 7:21 p.m. in accordance with section 2.2-3711(A)(3) of the state code to discuss the acquisition of real property for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiation strategy of the county.  The subject matter is possible replacement of the Strasburg/Rt. 55 Convenience Site.  The Motion to enter into closed session was approved by a voice vote of 6-0 as follows: 

Ayes:  Bailey, Baker, Shruntz, Neese, Walker and Helsley 

            Supervisor Baker made a Motion, seconded by Supervisor Shruntz to return to regular session at 7:33 p.m.  The Motion passed by a voice vote of 6-0 as follows:

Ayes:  Baker, Shruntz, Neese, Bailey, Walker and Helsley 

            Mr. Vass read the certification that all members must certify that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirement, under The Virginia Freedom Information Act and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting of the public body.

Members were polled to certify that only those matters identified in the above Code Section was discussed.

Bailey               aye                               Helsley aye

Baker               aye                               Shruntz aye

Neese              aye                               Walker             aye 

            Supervisor Walker made a Motion, seconded by Supervisor Baker to amend the agenda by adding consideration to approve the extension of a lease agreement for the Strasburg/Rt. 55 convenience site.  The Motion passed by a voice vote of 6-0 as follows:

Ayes:   Baker, Bailey, Shruntz, Neese, Walker and Helsley. 

            Supervisor Walker made a Motion, seconded by Supervisor Baker to approve the lease extension of the Strasburg / Rt. 55 Convenience Site for a period of one year with an increased rental fee from $500.00 per month to $700.00 per month.  

            Chairman Helsley explained that this would give staff more time to evaluate other sites.

            The Motion was approved by a roll call vote of 6-0 as follows: 

Baker               aye                               Bailey               aye

Neese              aye                               Shruntz aye

Walker             aye                               Helsley aye

With no further business to come before the Board, the meeting was adjourned at 7:37 p.m.

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________________________

Conrad A. Helsley, Chairman

ATTEST:  __________________________

Mary T. Price, Clerk of the Board

 

Nov 28, 2017 night packet