Board Night Meeting

Board Room
600 North Main Street
Woodstock, VA 22664

MINUTES OF MEETING OF
THE BOARD OF SUPERVISORS
October 24, 2017

A regular meeting of the Board of Supervisors was held at 7:00 p.m. in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia, on October 24, 2017.   The following members of the Board of Supervisors were present:  Chairman Conrad A. Helsley, Vice Chairman Richard Walker, Steve Baker, Marsha Shruntz, Cindy Bailey and Dick Neese.   Others present included Assistant County Administrator Evan Vass, Director of Finance Harrison Nicholson, County Attorney Jason Ham and Deputy Clerk Chris Sherman.

Chairman Helsley called the meeting to order at 7:00 p.m.

An invocation was given by Supervisor Shruntz followed by the Pledge of Allegiance.

Vice Chairman Walker made a Motion, seconded by Supervisor Bailey to approve the October 24, 2017 meeting agenda by inserting a Closed Session before New Business discussion in accordance with Section 2.2-3711(A)(1) of the State Code to discuss the assignment and appointment of specific public officers, appointees or employees.  The subject matter is the appointment of a Zoning Administrator.  The Motion was approved by a voice vote of 6-0 as follows:    Ayes:    Neese, Shruntz, Bailey, Baker, Helsley and Walker

PUBLIC COMMENTS (On new business agenda items only)

CONSENT AGENDA   

            Supervisor Walker made a Motion, seconded by Supervisor Baker to approve the Consent Agenda as presented.   The Motion to approve the consent agenda was approved by a voice vote of 6-0 as follows:  Ayes:    Baker, Bailey, Neese, Shruntz, Walker and Helsley  

  1. Approval of Minutes – September 19, 2017 special work session and October 10, 2017 regular meeting.  
  2. Consideration of first quarter Fiscal Year 2018 re-appropriations.

PUBLIC HEARING - No public hearings were scheduled. 

REPORTS/PRESENTATIONS  

Carol Nansel, 4-H Extension Agent recognized National 4-H Week in Shenandoah County and introduced local 4-H members Erin Van Norton, Jesse Zirkle and Lizzi Zirkle.   All three members spoke about the opportunities they have been provided through the 4-H organization including leadership skills, confidence building, public speaking, financial management and traveling adventures.   After their speeches the youth served cookies and milk to all the board members.

OLD BUSINESS – No old business was scheduled.

CONSIDERATION OF PLANNING COMMISSION ITEMS – No PC items were scheduled.           

CLOSED SESSION

Supervisor Walker made a Motion, seconded by Supervisor Bailey to enter into closed session at 7:16 p.m. in accordance with Section 2.2-3711(A) (1) of the state code to discuss the hiring and appointment of specific public officers, appointees or employees.  The subject matter is the appointment of a Zoning Administrator.  The Motion passed by a voice vote of 6-0 as follows:  Ayes:  Baker, Bailey, Neese, Shruntz, Walker and Helsley.

Supervisor Baker made a Motion, seconded by Supervisor Neese to return to regular session at 7:27 p.m.  The Motion passed by a voice vote of 6-0 as follows: 

Ayes:  Baker, Bailey, Neese, Shruntz, Walker and Helsley.   

Mr. Vass read the certification that all members must certify that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirement, under The Virginia Freedom of Information Act and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting of the public body.

Members were polled to certify that only those matters identified in the above Code Section were discussed.

Baker               aye                   Neese              aye

Bailey              aye                   Shruntz            aye

Walker             aye                   Helsley            aye

NEW BUSINESS

  1. Consideration of the appointment of a Zoning Administrator.  

Supervisor Neese made a Motion, seconded by Supervisor Baker to nominate Jason Smith as the interim Zoning Administrator. 

Mr. Vass explained that the County and State code require the Board of Supervisors appoint the responsibility of Zoning Administration to a county staff member.  He added that Jason Smith, the County’s Erosion and Sediment Coordinator holds certification in Zoning Administration and has agreed to serve as the interim Zoning Administrator.   The Motion passed by roll call vote of 6-0 as follows:

Bailey              aye                   Baker               aye

Shruntz            aye                   Neese              aye

Walker             aye                   Helsley            aye

  1. Consideration of the appointment of Todd Steiner to the Planning Commission.

            Supervisor Bailey made a Motion, seconded by Supervisor Shruntz to approve the appointment of Todd Steiner as the District 4 representative to the Planning Commission.  The Motion passed by a roll call vote of 4-2 as follows: 

Baker               nay                  Bailey              aye

Neese              aye                   Shruntz            aye

Walker             aye                   Helsley            nay

  1. Consideration of the appointment of Mike Wakeman to the Industrial Development Authority.  

Supervisor Bailey made a Motion, seconded by Supervisor Shruntz to approve the appointment of Mike Wakeman to the IDA. 

Vice Chairman Walker stated that Mr. Wakeman would be a valuable member to the IDA.

Supervisor Shruntz agreed that he is an excellent choice.

Mr. Vass confirmed that each district has one appointment for a total of six members plus one appointed at large member and noted that the appointment under consideration is that of the at large member.

Chairman Helsley inquired of Mr. Vass if the current member serving as the at large representative, Mr. Vince Poling, was interested in being considered for reappointment.  Mr. Vass confirmed his understanding that Mr. Poling was willing to serve another term if appointed.  Chairman Helsley said that Vince Poling has tremendous knowledge to contribute to this organization.

Supervisor Bailey commented that earlier in the calendar year Mr. Poling had offered to resign his remaining term on IDA.

The Motion failed by roll call vote of 3-3 as follows:

Neese              nay                  Shruntz            aye

Bailey              aye                   Baker               nay

Walker             aye                   Helsley            nay

  1. Consideration of the Fiscal Year 2019 Budget Calendar.  

Supervisor Baker made a Motion, seconded by Supervisor Neese to approve the Budget meeting Calendar.  The Motion approved by a verbal vote of 6-0 as follows:

Ayes:  Baker, Neese, Bailey, Shruntz, Walker and Helsley                                                                                                                                                       
PUBLIC COMMENTS (regarding non-agenda items and other matters not previously the subject of a public hearing at this meeting)

Daniel F. Utley asked the Board to consider investigating the Department of Social Services as it is related to a case involving himself, his children and his mother.

Robert Clark of 967 Fairview Circle suggested that the Board of Supervisors should consider using a better one on one management system when reviewing and inviting potential corporations and businesses to the area.

COUNTY ATTORNEY COMMENTS - No comments were received.

BOARD MEMBERS’ COMMENTS

            Supervisor Shruntz said that the Filibuster ribbon cutting was a nice event and she wished Jason Smith good luck in his temporary position.

Vice Chairman Walker reminded the County Attorney he is awaiting the results of the rollback tax request and Mr. Ham stated he would have those by Thursday of this week.  He also commented that he had concerns regarding the delinquent tax list posted on the website and the number of older tax records that are delinquent.   Mr. Ham offered some comments concerning the collection process as it related to tax sales, but suggested Ms. Cindy George, County Treasurer be engaged in the discussion.

Supervisor Bailey invited citizens to a Town Hall meeting on Friday, October 27 at 6:00 p.m. in the Board Room.

Supervisor Baker commended the 4-H students for their speaking skills.

Chairman Helsley stated he received notice from Senator Obenshain that he would write a letter to the Governor supporting the Drought Resolution approved by the Board of Supervisors.   He added that the ribbon cutting at the Filibuster Company in Maurertown was very enjoyable and is a welcomed industry to Shenandoah County.

ADMINISTRATOR’S COMMENTS –No comments were received.                          

OTHER BUSINESS - No other business was discussed.

CLOSED SESSION(S)

With no further business to come before the Board, the meeting was adjourned at 8:07 p.m.

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________________________

Conrad A. Helsley, Chairman

ATTEST:  __________________________

Mary T. Price, Clerk of the Board