Board Night Meeting

Board Room
600 North Main Street
Woodstock, VA 22664

MINUTES OF MEETING OF
THE BOARD OF SUPERVISORS
August 22, 2017

A regular meeting of the Board of Supervisors was held at 7:00 p.m. in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia, on August 22, 2017.   The following members of the Board of Supervisors were present:  Chairman Conrad A. Helsley, Vice Chairman Richard Walker, Steve Baker, Marsha Shruntz, Cindy Bailey and Dick Neese.   Others present included Assistant County Administrator Evan Vass, Director of Finance Harrison Nicholson, County Attorney Jordan Bowman and Deputy Clerk Chris Sherman and Administrative Assistant Kali Bowers.

Chairman Helsley called the meeting to order at 7:00 p.m.

An invocation was given by Supervisor Bailey followed by the Pledge of Allegiance.

Vice Chairman Walker made a Motion, seconded by Supervisor Baker to approve the August 22, 2017 meeting agenda.     The Motion was approved by a voice vote of 6-0 as follows:     Ayes:    Neese, Shruntz, Bailey, Baker, Helsley and Walker 

PUBLIC COMMENTS (On new business agenda items only) - No comments were received.

CONSENT AGENDA   

            Supervisor Walker made a Motion, seconded by Supervisor Baker to approve the Consent Agenda as presented.       The Motion to approve the consent agenda was approved by a voice vote of 6-0 as follows: 

Ayes:    Baker, Bailey, Neese, Shruntz, Walker and Helsley    

  1. Consideration of June 2017 (Fiscal Year 2017) Re-Appropriations requests
  2. Consideration of July 2017 (Fiscal Year 2018) Re-Appropriations requests
  3. Consideration of Request for Carry-Over’s from FY 2017 to FY 2018 for the VHDA             Rental Assistance Program.  

PUBLIC HEARING     

  1. To receive citizen comments in accordance with Section 15.2-1427 (f) of the Code of Virginia, as amended, to adopt an ordinance designating real property owned by the Catholic Diocese of Arlington as exempt from real property taxes.  The 2017 assessed value of the property owned by the Catholic Diocese (Saint John Bosco Catholic Church campus) is $184,100.  The real estate property tax for 2017 is $1,104.60.

Karlene Webster of 207 N. Main Street, Woodstock spoke as President of the Catholic Outreach and provided a background of all the volunteer services and ministries their organization provides to the community.  She asked the board to please consider tax exemption for this non-profit organization.

Thomas Drinkwater of 2908 St. Davids Church Road, Fort Valley encouraged the board to grant tax exemption to St. John Bosco Catholic Church Outreach.

Gina Stetter of 2580 Stultz Gap Road, Woodstock spoke in support of the Outreach and said during the years of 2014 to 2017 the outreach provided $250,000 to under privileged individuals in the community.

Danny Sheetz of 67 Royal Wood Drive, Woodstock and Board Member of the Shenandoah Alliance for Shelter stated how important local churches are to their agency and said the Catholic Outreach is number one in assistance.

Steve Clifford of 148 Bethany Lane, Fort Valley spoke as the Senior Deacon for St. John Bosco Catholic Church and emphasized the importance of tax exemption so that money can be used elsewhere.

There being no other comments, the public hearing was closed at 7:23 p.m.

Chairman Helsley indicated that action will occur on this tax exempt request at the September 12, 2017 Board Meeting. 

REPORTS/PRESENTATIONS  

Mr. Rob Goldsmith, President of People, Inc. presented the 2016 Annual Report for People, Inc. to board members.  He said that People, Inc. serves as the community action agency for the county and explained that they are a non-profit organization with a mission to provide educational and financial opportunities to families that are economically disadvantaged.  Mr. Goldsmith said that People, Inc will help these families move forward and away from poverty.  He said unfortunately they have not been successful with beginning a head start program for pre-school but will apply again for grant funding in the near future.

OLD BUSINESS –No old business was scheduled.                                                                        

CONSIDERATION OF PLANNING COMMISSION ITEMS

  1. Consideration of an Ordinance Amending Article XVIII Old Valley Pike Overlay District of the Shenandoah County Zoning Ordinance Chapter 165.

Supervisor Baker made a Motion, seconded by Supervisor Neese to approve the text amendment for the Old Valley Pike Overlay District.  

Supervisor Bailey said that the changes do not go far enough to encourage businesses to open along the Rt. 11 corridor.

Vice Chairman Walker agreed that some of the changes are good but he would prefer to see the entire section eliminated.

Chairman Helsley said that while he did not support the changes initially, he felt like these changes were a good compromise and more business friendly.

The Motion to approve the ordinance amendments to Chapter 165 Article XVIII was approved by a roll call vote of 6-0 as follows:

Shruntz            aye                   Neese                 aye

Baker               aye                   Bailey                 aye

Walker             aye                   Helsley               aye

  1. Consideration of an Ordinance amending Section 165-102 of the Shenandoah County Zoning Ordinance to add “Modification.”

            Supervisor Baker made a Motion, seconded by Supervisor Neese to approve the ordinance amendment to Chapter 165 adding “Modifications” to section 165-102. 

           The Motion to approve the ordinance amendment to Chapter 165 Article XV Section 102 was approved by a roll call vote of 5-1 as follows:

Neese              aye                  Shruntz                  aye

Bailey              nay                  Baker                     aye

Walker             aye                 Helsley                  aye

NEW BUSINESS -No new business was scheduled. 

PUBLIC COMMENTS (regarding non-agenda items and other matters not previously the subject of a public hearing at this meeting) - No comments were received.

COUNTY ATTORNEY COMMENTS   - No comments were received.

BOARD MEMBERS’ COMMENTS

            Supervisor Baker said that he was pleased to see enrollment had increased at the Triplett Technical Vocational School as employers in this area need employees with trade experience.

Chairman Helsley advised that the Virginia Department of Transportation will conduct a meeting and public hearing at the Staunton District office in October.    He also indicated he enjoyed spending the day with first and fourth graders at Sandy Hook Elementary to celebrate the Eclipse this past Monday.           

ADMINISTRATOR’S COMMENTS   

            Mr. Vass informed board members that Ms. Price is recovering well after surgery and thanked Jordan Bowman for attending tonight’s meeting.

OTHER BUSINESS - No other business was discussed.

CLOSED SESSION(S)

            Vice Chairman Walker made a Motion, seconded by Supervisor Baker to enter into Closed Session at 7:50 p.m. in accordance with §2.2-3711(A) (1) of the state code to discuss the assignment and appointment of specific public officers, appointees or employees.  The subject matter is the appointment of public officials to serve on the Board of Zoning Appeals, the Planning Commission, the Industrial Development Authority, the Citizens Advisory Committee on the Comprehensive Plan, the Northern Shenandoah Valley Regional Commission, the Northwestern Community Services Board, the Parks and Recreation Advisory Committee, the Lord Fairfax Community College Board, the Tourism Council and the Agriculture and Forestal Advisory Committee  and to enter into Closed Session in accordance with §2.2-3711 (A) (1) of the state code to  discuss the performance and employment of specific county personnel.  The subject matter is a specific county employee.

            The Motion to enter into closed session was approved by a voice vote of 6-0 as follows: 

Ayes:  Baker, Bailey, Shruntz, Neese, Walker and Helsley.   

            Supervisor Baker made a Motion, seconded by Supervisor Neese to return to regular session at 8:25 p.m. The Motion passed by a verbal vote of 6-0 as follows: 

Ayes:  Baker, Shruntz, Neese, Bailey, Walker and Helsley. 

Mr. Vass read the certification that all members must certify that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirement, under The Virginia Freedom of Information Act and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting of the public body.

Members were polled to certify that only those matters identified in the above Code Section was discussed.

Bailey              aye                  Helsley            aye

Baker               aye                   Shruntz            aye

Neese              aye                   Walker             aye

With no further business to come before the Board, the meeting was adjourned at 8:26 p.m.

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________________________

Conrad A. Helsley, Chairman

ATTEST:  __________________________

Chris Sherman, Deputy Clerk of the Board