Board Night Meeting

Board Room
600 North Main Street
Woodstock, VA 22664

MINUTES OF MEETING OF
THE BOARD OF SUPERVISORS
June 27, 2017

A regular meeting of the Board of Supervisors was held at 7:00 p.m. in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia, on June 27, 2017.   The following members of the Board of Supervisors were present:  Chairman Conrad A. Helsley, Vice Chairman Richard Walker, Steve Baker, Marsha Shruntz, Cindy Bailey and Dick Neese.   Others present included County Administrator Mary T. Price, Assistant County Administrator Evan Vass,   County Attorney Jason Ham and Deputy Clerk Chris Sherman.

Chairman Helsley called the meeting to order at 7:00 p.m.

An invocation was given by Supervisor Walker followed by the Pledge of Allegiance.

Vice Chairman Walker made a Motion, seconded by Supervisor Baker to approve the June 27, 2017 meeting agenda.     The Motion was approved by a voice vote of 6-0 as follows:     Ayes:    Neese, Shruntz, Bailey, Baker, Helsley and Walker 

PUBLIC COMMENTS (On new business agenda items only) - No comments were received.

CONSENT AGENDA  

            Supervisor Walker made a Motion, seconded by Supervisor Bailey to approve the Consent Agenda as presented.       The Motion to approve the consent agenda was approved by a voice vote of 6-0 as follows: 

Ayes:    Baker, Bailey, Neese, Shruntz, Walker and Helsley  

  1. Consideration to approve fourth quarter FY2017 re-appropriations.
  2. Consideration to add Oak Ridge Road to the Secondary System Improvement Plan for FY 2018-2023.   

PUBLIC HEARING     

  1. To receive citizen comment in accordance with Section 15.2-1427 (f) of the Code of Virginia to amend an Ordinance pertaining to Chapter 156, Vehicles and Traffic, Section 156-1 Adoption by Reference. The proposed amendment adopts by reference those state laws that take effect July 1, 2017.     No comments were received and the public hearing was closed at 7:06 p.m.
  2. To receive citizen comment in accordance with Section 15.2-1427 (f) of the Code of Virginia to adopt an Ordinance amending Shenandoah County Code Chapter 146:   The amendments to Chapter 146 consist of: (i) the deletion of certain provisions related to unlicensed or inoperable motor vehicles, farm animals, grains and agricultural products, (ii) proposed changes to the definition of hotel and exceptions  related to the Transient Occupancy Tax, (iii) proposed changes to the financial worth requirements for the senior citizens and disabled persons tax exemption, (iv) the insertion of certain provisions relating to jointly held property and the senior citizens and disabled persons tax exemption, (v) the deletion of various provisions relating to a consumer telecommunications utility tax, (vi) updating citations, (vii) and other changes. No comments were received and the public hearing was closed at 7:08 p.m.

REPORTS/PRESENTATIONS

  1. Presentation to the Stonewall Jackson High School 4x4 Relay Team.

Supervisors Baker and Neese recognized the SJHS 4x4 Relay Team for their accomplishment as Group A State Champions in Track and Field.   The four team members in attendance were Wade Banks, Mark Keith, Tyler Patton and Kaelan Sorrells.

OLD BUSINESS

  1. Consideration of an appointment to the Shenandoah County Department of Social Services Board.

            Supervisor Bailey made a Motion, seconded by Supervisor Shruntz to appoint Frances Bowman and Jill Sutherly to the DSS Board. 

Supervisor Neese asked if Ms. Sutherly’s nomination had been discussed before in a closed session.

Supervisor Shruntz said yes and she has submitted her resume since that discussion.  Ms. Shruntz added that both ladies have outstanding resumes and are highly recommended.

Mr. Ham asked if both of these appointments are for the same term or expired terms and requested clarification before passing the motion.

Mr. Vass explained that one appointment is for a 4 year term that expires on June 30, 2017 and the other appointment is a 4 year term that is currently vacant and expires June 30, 2018.

Ms. Price indicated that the vacant term expires on June 30, 2018 and the motion should specify which appointment is for which term.

Supervisor restated the Motion, seconded by Supervisor Shruntz to appoint Frances Bowman to the four year term beginning July 1, 2017 and Jill Sutherly to the vacant four year term which expires June 30, 2018.  The Motion failed by a 3-3 roll call vote as follows:

Neese              nay                  Baker               nay

Bailey              aye                   Shruntz            aye

Walker             aye                   Helsley            nay

Vice Chairman Walker asked if board members are assuming DSS Member Dennis Morris will continue to serve without an official reappointment at the conclusion of his term in June.

Chairman Helsley said that Mr. Morris will no longer be serving as Chairman of the DSS Board and will not be attending the next meeting.

Vice Chairman Walker questioned the operation of the DSS Board of Directors with only 3 members and asked why three of the supervisors are objecting to the nominations.

Chairman Helsley said that my vote is not against the nominations, however, he added that  your votes have more to do with your opposition to the name of Dennis Morris.

Vice Chairman Walker stated that Mr. Morris is ineligible and it is unfortunate and short sighted for the other board members to disapprove of the two nominations before them.

CONSIDERATION OF PLANNING COMMISSION ITEMS

  1. Consideration of an Ordinance amending Section 165-102 of the Shenandoah County Zoning Ordinance to add “Modification.”  

Supervisor Neese made a Motion, seconded by Supervisor Baker to approve the amendment. 

Bradley Polk, Director of Community Development explained that this amendment would allow the Zoning Administrator to make a modification to the zoning requirement when a hardship is met.  The adoption of this amendment would prevent the requirement by the BZA to consider a variance for every single application. The modification would only occur if there were physical changes to the request such as size, height, location, etc.

Supervisors Bailey and Shruntz stated they would not support this amendment with only one Zoning Administrator approving changes.

Vice Chairman Walker said that he would prefer to table the request until changes with the Old Valley Pike overlay district are finalized.

Supervisors Neese and Baker withdrew their Motion for approval.

            Vice Chairman Walker made a Motion, seconded by Supervisor Bailey to table the amendment request.  The Motion was approved by a voice vote of 6-0 as follows:

Ayes:  Baker, Bailey, Shruntz, Neese, Walker and Helsley.

NEW BUSINESS   

  1. Discussion regarding the Memorandum of Understanding between Shenandoah County Parks and Recreation and the Shenandoah County Public Schools.  

Vice Chairman Walker asked if the Soccer League still uses School property and Chairman Helsley said that they have their own facility.

Ms. Price said that they have a separate MOU that they utilize.

  1. Consideration of an Ordinance adopting Chapter 156 Vehicles and Traffic, Adoption by Reference.  

             Supervisor Baker made a Motion, seconded by Supervisor Neese to approve the ordinance.  The Motion was approved by a roll call vote of 6-0 as follows:

                    Baker             aye                  Bailey              aye

                    Neese             aye                  Shruntz          aye

                    Walker          aye                  Helsley            aye

PUBLIC COMMENTS (regarding non-agenda items and other matters not previously the subject of a public hearing at this meeting)

Kevin Rooney of Maurertown said that he tried numerous times to reach Dennis Morris of the  DSS Board and said that he shows little interest in serving and asked why board members were so opposed to the other nominations.

COUNTY ATTORNEY COMMENTS   - No comments were received.

BOARD MEMBERS’ COMMENTS

            Supervisor Baker said that he attended the local FFA Banquets and is pleased with their Agricultural programs.

Supervisor Shruntz thanked Jason Smith, Bradley Polk and Mary Price for their assistance with a recent issue in her district.

Vice Chairman Walker spoke in regards to the Hemp Resolution adopted by the Board last year and said although it was vetoed by the current state legislators he has forwarded it to the republican nominee for Governor and heard positive support from that campaign.

Chairman Helsley announced that a new business in Woodstock named “The Pantry” is now open for business. He also said he was pleased to attend the first ever graduation ceremony for the Charterhouse School.  He said it was a very heartwarming ceremony honoring four graduates and presenting many other awards as well.   Chairman Helsley also announced that the County has received the official and recorded Deed of Property for the County Farm.

ADMINISTRATOR’S COMMENTS   

            Ms. Price acknowledged one of the awards presented at the Charterhouse graduation ceremony was the “Independence Award” and it was presented to the Shenandoah County Facilities and Grounds Maintenance Staff.     She also thanked legal counsel Jason Ham for his efforts in getting the County Farm Deed finalized.

OTHER BUSINESS - No other business was discussed.

CLOSED SESSION(S)

With no further business to come before the Board, the meeting was adjourned at 7:50 p.m.

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________________________

Conrad A. Helsley, Chairman

ATTEST:  __________________________

Mary T. Price, Clerk of the Board