Board Night Meeting

Board Room
600 North Main Street
Woodstock, VA 22664

MINUTES OF MEETING OF

THE BOARD OF SUPERVISORS

May 23, 2017

A regular meeting of the Board of Supervisors was held at 7:00 p.m. in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia, on May 23, 2017. The following members of the Board of Supervisors were present:  Chairman Conrad A. Helsley, Vice Chairman Richard Walker, Steve Baker, Marsha Shruntz, Cindy Bailey and Dick Neese.   Others present included County Administrator Mary T. Price, Assistant County Administrator Evan Vass, Director of Finance Harrison Nicholson, County Attorney Jason Ham and Deputy Clerk Chris Sherman.

Chairman Helsley called the meeting to order at 7:00 p.m.

An invocation was given by Supervisor Walker followed by the Pledge of Allegiance.

Vice Chairman Walker made a Motion, seconded by Supervisor Bailey to approve the May 23, 2017 meeting agenda with the addition to the Consent agenda of the approval of quarterly re-appropriation requests.    The Motion was approved by a voice vote of 6-0 as follows:     Ayes:    Neese, Shruntz, Bailey, Baker, Helsley and Walker

 PUBLIC COMMENTS (On new business agenda items only) - No comments were received.

CONSENT AGENDA   

            Supervisor Walker made a Motion, seconded by Supervisor Shruntz to approve the Consent Agenda with the addition of quarterly re-appropriation requests.     The Motion to approve the consent agenda was approved by a voice vote of 6-0 as follows:  Ayes:    Baker, Bailey, Neese, Shruntz, Walker and Helsley. 

  1. Approval of Minutes – April 18, 2017 Budget Work Session; April 25, 2017 Budget Work Session and May 9, 2017 regular meeting.
  2. Consideration to approve FY2017 quarterly re-appropriations presented during the May 9, 2017 regular meeting.

PUBLIC HEARING     

  1. Received citizen comments regarding the vacation of a public right of way dedicated to Shenandoah County with the recordation of Valley View Subdivision No. 2, Section One.

Hearing no comments the public hearing was closed at 7:05 p.m.

REPORTS AND/OR SPECIAL PRESENTATIONS    

            Chairman Helsley presented a Resolution of Recognition to Mr. Jonathan Kloosterman, a 2014 Strasburg High School graduate and member of the James Madison University National Collegiate Athletic Association Division I FCS Championship football team.

OLD BUSINESS – No old business was discussed. 

CONSIDERATION OF PLANNING COMMISSION ITEMS - No PC Items were discussed.            

NEW BUSINESS - No new business was discussed.

PUBLIC COMMENTS (regarding non-agenda items and other matters not previously the subject of a public hearing at this meeting)

COUNTY ATTORNEY COMMENTS   - No comments were received.

BOARD MEMBERS’ COMMENTS

            Supervisor Baker recognized graduating students from the Triplett Technical Trade School and wished them success with their futures.

Vice Chairman Walker recognized the Junior Achievement program in the public school system and thanked Tracy Landes for coordinating the project and the teachers at the elementary schools for their patience.  He also recognized Dr. Johnston for his insight to use high school students to work with the elementary students and added that it was a very positive project that included citizen volunteers.    Mr. Walker expressed disagreement with Chairman Helsley’s prior statement at the previous meeting regarding the lack of compromising during the budget adoption process.  He said that he respected Supervisors Shruntz and Bailey and their desire to maintain level funding and he asked them to accept the 2% funding request to cover the school divisions VRS increase, the county employee’s health insurance increase and the increase demand in fire and rescue services and he said they did agree to that.

Supervisor Baker explained that his request to increase the budget was because of the lack of coverage in the Conicville Volunteer Fire Department.

Vice Chairman Walker said that he hopes as we move forward with a Task Force we will solve some of those short coverage problems.

ADMINISTRATOR’S COMMENTS   

            Mr. Vass explained that the Industrial Development Authority held a meeting to consider a grant application and said the meeting included a conversation regarding possible staffing of the Economic Development Director position and this discussion will be carried over after the Memorial Day holiday.           

OTHER BUSINESS - No other business was discussed.

CLOSED SESSION(S)

Vice Chairman Walker made a Motion, seconded by Supervisor Shruntz to enter into   Closed Session at 7:24 p.m. in accordance with Section 2.2-3711 (A) (1) of the state code to discuss the assignment and appointment of specific public officers, appointees or employees.  The subject matter is the appointment of public officials to serve on the Lord Fairfax Community College Board, the Agriculture and Forestal Advisory Committee and the Social Services Board.

The Motion to enter into closed session was approved by a voice vote of 6-0 as follows:  Ayes:  Baker, Bailey, Shruntz, Neese, Walker and Helsley. 

            Supervisor Baker made a Motion, seconded by Supervisor Neese to return to regular session at 7:42 p.m. The Motion passed by a verbal vote of 6-0 as follows: 

Ayes:  Baker, Shruntz, Neese, Bailey, Walker and Helsley.

Mr. Vass read the certification that all members must certify that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirement, under The Virginia Freedom of Information Act and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting of the public body.

Members were polled to certify that only those matters identified in the above Code Section was discussed.

Bailey              aye                  Helsley            aye

Baker               aye                   Shruntz            aye

Neese              aye                   Walker             aye

With no further business to come before the Board, the meeting was adjourned at 7:44 p.m.

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________________________

Conrad A. Helsley, Chairman

ATTEST:  __________________________

Mary T. Price, Clerk of the Board