Board Meeting

Board Meeting Room
600 North Main Street
Woodstock, VA 22664

MINUTES OF MEETING OF
THE BOARD OF SUPERVISORS
June 26, 2018

A regular meeting of the Board of Supervisors was held at 7:00 p.m. in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia on June 26, 2018. The following members of the Board of Supervisors were present: Chairman Conrad A. Helsley, Vice Chairman Dick Neese, Steve Baker, Richard Walker, Karl Roulston and Dennis Morris. Others present included County Administrator Mary T. Price, Assistant County Administrator Evan Vass, Deputy Clerk Chris Sherman and County Attorney Jason Ham.

An invocation was given by Reverend Sonya Williams-Giersch of Gravel Springs Lutheran Church followed by the Pledge of Allegiance.

Supervisor Neese made a Motion, seconded by Supervisor Baker to approve the June 26, 2018 regular meeting agenda with the addition of a Closed Session topic regarding Opioid Litigation to Closed Session #2. The Motion was approved by a vote of 6-0 as follows:
Ayes: Baker, Walker, Roulston, Morris, Neese and Helsley.

CONSIDERATION OF NON-ACTION ITEMS

1. Update on Shenandoah County Sheriff’s Office/Emergency Communication Center Complex.
Evan Vass indicated to the board that a letter from Jim Boyd, lead architect for Grimm and Parker as well as a few photographs of the proposed building are included in the agenda packet. He said the project is reaching a potential bid date for late July. He said as soon as we can address and respond to storm water runoff issues with DEQ, Invitations to Bid will be advertised.
Chairman Helsley asked about the time frame and Mr. Vass said it is approximately 45-60 days for contract approval pending review of low bidder credentials.

PUBLIC COMMENTS (other than matters previously the subject of a public hearing)

CONSIDERATION OF CONSENT AGENDA
Supervisor Neese made a Motion, seconded by Supervisor Baker to approve the consent agenda. The Motion passed by a vote of 6-0 as follows:
Ayes: Baker, Walker, Morris, Roulston, Neese and Helsley.

1. Approval of minutes – April 24, 2018 and May 3, 2018 regular meetings
2. Consideration of Fourth Quarter Fiscal Year 2018 Re-Appropriations.
3. Consideration of the appointment of Tim Taylor to the Shenandoah County Planning Commission.
4. Consideration of the re-appointment of Amber Dennison to the Tourism Council.
5. Consideration of the re-appointment of Michelle Bixler to the Tourism Council.
6. Consideration of the appointment of R.G. Bauserman to the Citizens Advisory Committee to the Comprehensive Plan.

PUBLIC HEARING(S) – No public hearings were scheduled.

SPECIAL PRESENTATIONS

1. Carla Taylor, Director of Social Services – spoke about Medicaid expansion recently approved by the General Assembly. She said over 2000 local citizens will be eligible but her office can anticipate over 4,000 applications pending requirements. She provided a handout to Board Members to help inform their constituents and said more details are forthcoming. Ms. Taylor said there will be no fiscal impact on this year’s budget, but the County can expect fiscal changes in the next budget cycle.

OLD BUSINESS

1. Consideration of a request to contract with a facilitator to reengage the fire and rescue strategic planning process.
Supervisor Morris made a Motion, seconded by Supervisor Baker to approve a contract for a facilitator. The Motion was approved by a roll call vote of 6-0 as follows:

Baker aye Roulston aye
Morris aye Walker aye
Neese aye Helsley aye

2. Consideration of a resolution supporting the application of two Virginia Department of Transportation proposed Smart Scale projects
Supervisor Morris made a Motion, seconded by Supervisor Baker to approve a resolution supporting VDOT smart scale projects. The Motion was approved by a verbal vote of 6-0 as follows:
Ayes: Morris, Roulston, Walker, Morris, Neese and Helsley.

PLANNING COMMISSION ITEMS – No PC items are scheduled.

NEW BUSINESS

1. Consideration of an appropriation of additional state funds for the School Division.
Dr. Mark Johnston, Superintendent thanked the board for understanding the short time frame as final budgeting numbers from the state recently arrived. This money is defined as additional state revenue and will be used to restore a Special Education teacher; staff two paraprofessionals and reinstate reading improvements.
Supervisor Baker made a Motion, seconded by Supervisor Morris to approve the appropriation for the School Division in the amount of $224,532. The Motion was approved by a roll call vote of 6-0 as follows:

Morris aye Baker aye
Roulston aye Walker aye
Neese aye Helsley aye

2. Consideration of the acceptance of real property by Deed of Gift from Mountain View Wholesalers, LLC an entity owned and controlled by the Shenandoah County Sheriff’s Department.
Chairman Helsley requested a tour of the property in the future.
Vice Chairman Neese questioned the lack of public water and sewer to the property and stated that it could prove to be a challenge when marketing it for use.
Supervisor Walker made a Motion, seconded by Supervisor Roulston to approve the Deed of Gift. The Motion passed by a roll call vote of 6-0 as follows:

Baker aye Walker aye
Roulston aye Morris aye
Neese aye Helsley aye

COUNTY ATTORNEY COMMENTS - Mr. Ham made no comments.

BOARD MEMBER COMMENTS
Supervisor Morris announced that the Shenandoah Area Agency on Aging has purchased a 15 passenger van using some of the funding the county provided to them. He also announced the addition of a commuter bus located in Front Royal traveling to Washington DC.
Chairman Helsley read a thank you note from Phoebe Bowman who recently retired after 45 years from the Health Department and was presented a plaque on behalf of the Board of Supervisors. He also announced 170 inmates are currently staying at the RSW Jail and Shenandoah County has the largest percentage of the other counties. He also stated that the RSW is renting bed space to Prince William and Page Counties.

COUNTY ADMINISTRATOR COMMENTS
Ms. Price informed the board about a class action suit against the U.S PILT program (Payment In Lieu of Taxes) and said that Shenandoah County receives approximately $150,000 annually. She said if we choose to participate we need to reply by September 14 and Ms. Price stated that she has turned it over to the County Attorney.
Mr. Vass distributed a list of boards and commission members whose terms may expire in the next six months for board members to review.

OTHER BUSINESS – No other business was discussed.

RECESS: at 7:52 p.m. Chairman Helsley requested a 5 minute recess.
At 7:57 p.m. board members returned to regular session.

CLOSED SESSION(S)

1. Supervisor Neese made a Motion, seconded by Supervisor Baker to enter into Closed Session at 7:58 p.m in accordance with Section 2.2-3711 (A) (1) of the state code to discuss the performance and employment of specific County personnel and to enter into Closed Session in accordance with Section 2.2-3711 (A)(7) of the State code to consult with legal counsel and receive briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the County's negotiating or litigating posture, and request to enter into Closed Session in accordance with Section 2.2-3711 (A)(8) to consult with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel. The subject matters of the meeting are Brice vs. Shenandoah County and Opioid litigation.
The Motion passed by a vote of 6-0 as follows: Ayes: Baker, Morris, Roulston, Walker, Neese and Helsley.

Supervisor Neese made a Motion, seconded by Supervisor Morris to return to regular session at 8:40 p.m. The Motion passed by a vote of 6-0 as follows:
Ayes: Baker, Morris, Roulston, Walker, Neese and Helsley.

Mr. Vass read the certification that all members must certify that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirement, under The Virginia Freedom Information Act and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting of the public body.
Members were polled to certify that only those matters identified in the above Code Section was discussed.

Baker aye Roulston aye
Walker aye Morris aye
Neese aye Helsley aye

With no further business to come before the board, the meeting adjourned at 8:41 p.m.

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________________________
Conrad A. Helsley, Chairman
ATTEST: __________________________
Mary T. Price, Clerk of the Board