Board Meeting

Board Meeting Room
600 North Main Street
Woodstock, VA 22664

MINUTES OF MEETING OF
THE BOARD OF SUPERVISORS
April 24, 2018

A regular meeting of the Board of Supervisors was held at 7:00 p.m. in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia on April 24, 2018. The following members of the Board of Supervisors were present: Chairman Conrad A. Helsley, Vice Chairman Dick Neese, Steve Baker, Richard Walker, Karl Roulston and Dennis Morris. Others present included County Administrator Mary T. Price, Assistant County Administrator Evan Vass, Director of Finance Harrison Nicholson, Deputy Clerk Chris Sherman and County Attorney Jason Ham.

An invocation was given by Rob Westcoat, Associate Pastor of Liberty Baptist Church followed by the Pledge of Allegiance.

Supervisor Morris made a Motion, seconded by Supervisor Baker to approve the April 24, 2018 regular meeting agenda as presented. The Motion was approved by a vote of 6-0 as follows: Ayes: Baker, Walker, Roulston, Morris, Neese and Helsley.

CONSIDERATION OF NON-ACTION ITEMS

1. Review of financial reports for March 2018.
Harrison Nicholson, Director of Finance reviewed monthly reports and answered questions from board members.

2. Discussion regarding an Ordinance Amending Chapter 156, Vehicles and Traffic, Section 156-1 Adoption by Reference.
Ms. Price explained that this ordinance is an annual amendment regarding changes in traffic laws and it will require a public hearing.
Supervisor Walker requested a list of all the changes.

PUBLIC COMMENTS (other than matters previously the subject of a public hearing)

Kevin Rooney of Maurertown shared his concern about zoning amendments and stated he should have more time to speak about issues.
Stephen Curtis of Edinburg said three minutes is not enough time to speak about his concerns. He said he didn’t like the tax increase and said employees will probably complain at the water cooler about the actual results of their salary increases.
Robert Clark of Fairview Circle, Woodstock said he was puzzled by the school division budget requests. He suggested the board meet with school administration every 90 days.

CONSIDERATION OF CONSENT AGENDA
Supervisor Neese made a Motion, seconded by Supervisor Baker to approve the consent agenda. The Motion passed by a vote of 6-0 as follows:
Ayes: Baker, Walker, Morris, Roulston, Neese and Helsley.

1. Approval of Minutes – March 27, 2018 regular meeting.

2. Consideration of 3rd quarter Re-appropriations requests.

3. Consideration of a livestock compensation request.

PUBLIC HEARING(S)

1. To receive citizen comment in accordance with Section 15.2-1427 (f) of the Code of Virginia, as amended, to adopt an ordinance designating real property owned by the Tight’n Up, LLC/Liberty Baptist Church as exempt from real property taxes. The 2018 assessed value of the property owned by the Liberty Baptist Church was $294,000. The real estate property tax paid in 2017 was $1,764.00 based on a tax rate of .60 cents per $100 assessed value.
Rob Westcoat of 339 Bruebeck Lane and Associate Pastor of Liberty Baptist spoke in support of the tax exempt request for Tight’n Up Gym and stated that the Gym serves as a ministry to area youth offering them the opportunity for weightlifting and fitness or a place to do homework all while ministering to them to be productive citizens.
Dustin Dillan of 437 Clary Road is the Youth Pastor of Liberty Baptist and stated that the gym helps lead the youth toward the lord and he is hoping for tax exemption for the Gym.
Nick Jenkins of 199 Blue Bell Lane, said that he has been strengthened physically, mentally and spiritually by the benefits of the Gym as a ministry.
Stephen Curtis of Edinburg said that he did not endorse or oppose this request but stated that this group seems to offer something to the community at a fraction of the cost.
Aaron Lynch of 470 Pleasant View Drive said that this Gym is a unique environment with no membership fees and can lead to a fruitful life for Christ.
Ken Jarris of 633 Christiansen Drive supported the tax exempt request and said that the Gym is a good place for our youth to go.
Ken Cruise of Madie Byrd Park, Toms Brook said he is not affiliated with this group but if what they say is true the board should offer them exemption.
With no other comments received the public hearing was closed at 7:34 p.m.

OLD BUSINESS

1. Consideration of a Resolution Adopting the Emergency Operation Plan.
Supervisor Walker said after reviewing the plan he did not find any reason to object.
Supervisor Walker made a Motion, seconded by Supervisor Morris to approve the EOP. The Motion passed by a verbal vote of 6-0 as follows:
Ayes: Baker, Roulston, Walker, Morris, Neese and Helsley.

PLANNING COMMISSION ITEMS

1. Consideration of a Level II Home Business/ Special Use Permit for Child Care by Paul Sager.
Supervisor Walker made a Motion, seconded by Supervisor Roulston to approve the SUP with the following conditions.
• The applicant obtains appropriate state licensure.
• The applicant is not to allow more than 8 children in her home business.
• The applicant uses 25% or less of her livable floor space for the in-home day care.
The Motion passed by a vote of 6-0 as follows:

Walker aye Baker aye
Roulston aye Morris aye
Neese aye Walker aye

2. Consideration of text amendments to the R-2/R-3 zoning districts in the R-2 section of Chapter 165-14 (C, D, & E) and R-3 section Chapter 165-15 (C&D).
Supervisor Walker made a Motion, seconded by Supervisor Roulston for discussion.
Supervisor Roulston requested if changes are made to the zoning ordinance that they be made to the subdivision ordinance at the same time. He said he preferred to wait until the subdivision ordinance could be viewed before voting on the zoning ordinance so that we could be sure all enforcement is in place.
Supervisor Walker said he would favor rewording of the text amendment to include a reference to the subdivision ordinance. He said this amendment is in compliance with the Comprehensive Plan.
The Motion to approve the text amendments in the zoning districts failed by a roll call vote of 5-1 as follows:

Roulston nay Baker nay
Morris nay Walker aye
Neese nay Helsley nay

3. Consideration of a Special Use Permit for Commonwealth Care – Dutch Haven Nursing Home and Adult Care Facility.
Supervisor Morris made a Motion, seconded by Supervisor Baker to approve the SUP with the following conditions.
• All applicable regulatory requirements are met including fire and rescue, Department of Transportation, and Virginia Department of Environmental Quality, and any other agencies.
• No more than an additional 40 beds are permitted in the expansion.
The Motion passed by a vote of 6-0 as follows:

Baker aye Roulston aye
Walker aye Morris aye
Neese aye Walker aye

NEW BUSINESS

1. Consideration of a Resolution allocating Personal Property Tax Relief.
Supervisor Neese made a Motion, seconded by Supervisor Morris to approve the PPTRA at 32% tax relief provided by the Commissioner of Revenue’s office. The Motion passed by a roll call vote of 6-0 as follows:

Walker aye Baker aye
Roulston aye Morris aye
Neese aye Helsley aye

COUNTY ATTORNEY COMMENTS – There were no comments made by Mr. Ham.

BOARD MEMBER COMMENTS
Supervisor Baker said he was happy the board approved the budget and that Conicville Volunteer Fire Department has more career staff working there.
Supervisor Walker commented about the budget and said he is proud about that he never cut operating expenses. He is worried this year with the increased tax rate and the increased estimate of revenue.
Chairman Helsley explained to Mr. Curtis that his proposal was received and the board consensus was to send it to the school division. He asked staff to review other Counties and compare how they handle tax exemption requests for church affiliated programs. He said the exemption request would come back at the May 22, 2018 board meeting.

COUNTY ADMINISTRATOR COMMENTS - No comments were received.

OTHER BUSINESS - No other business was discussed.

8:00 P.M. –5 minute recess

8:07 P.M. – Return to regular session.

CLOSED SESSION(S)

Supervisor Neese made a Motion, seconded by Supervisor Baker to enter into Closed Session at 8:08 p.m in accordance with Section 2.2-3711 (A) (1) of the state code to discuss the assignment and appointment of specific public officers, appointees or employees. The subject matter is the appointment of public officials to serve on the Library Board of Trustees, the Lord Fairfax EMS Council and the Tourism Council. The Motion passed by a vote of 6-0 as follows: Ayes: Baker, Morris, Roulston, Walker, Neese and Helsley.

Supervisor Baker made a Motion, seconded by Supervisor Morris to return to regular session at 8:14 p.m. The Motion passed by a vote of 6-0 as follows:
Ayes: Baker, Morris, Roulston, Walker, Neese and Helsley.

Mr. Vass read the certification that all members must certify that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirement, under The Virginia Freedom Information Act and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting of the public body.
Members were polled to certify that only those matters identified in the above Code Section was discussed.

Baker aye Roulston aye
Walker aye Morris aye
Neese aye Helsley aye

With no further business to come before the Board, the meeting was adjourned at 8:16 p.m.

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________________________
Conrad A. Helsley, Chairman
ATTEST: __________________________
Mary T. Price, Clerk of the Board