Board Meeting

Board Meeting Room
600 North Main Street
Woodstock, VA 22664

MINUTES OF MEETING OF

THE BOARD OF SUPERVISORS

February 27, 2018

A regular meeting of the Board of Supervisors was held at 7:00 p.m. in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia on February 27, 2018. The following members of the Board of Supervisors were present: Chairman Conrad A. Helsley, Vice Chairman Dick Neese, Steve Baker, Richard Walker, Karl Roulston and Dennis Morris.   Others present included County Administrator Mary T. Price, Assistant County Administrator Evan Vass, Director of Finance Harrison Nicholson, Deputy Clerk Chris Sherman and County Attorney Jason Ham.

Others in attendance included:   Duane Williams, Director of Facilities Maintenance; Mark Griffey, Director of Code Enforcement;  Jason Malloy, Director of Emergency Communications; Brian Henshaw, Director of Community Development; Jill Jefferson, County Planner; Rodney McClain, Director of Public Utilities; Jenna French Director of Tourism and Business Development and Tim Williams Fire Chief.

An invocation was delivered by David E. Ferguson followed by the Pledge of Allegiance.

Vice Chairman Neese made a Motion, seconded by Supervisor Baker to approve the February 27, 2018 regular meeting by correcting the minutes of January 23 and February 1 to include in the closed session verbage the addition of an appointment to the Citizen’s Advisory Committee. The Motion was approved by a verbal vote of 6-0 as follows:  Ayes:  Baker, Walker, Roulston, Morris, Neese and Helsley.  

PUBLIC COMMENTS (other than matters previously the subject of a public hearing)

Jack Bauserman of Woodstock suggested the County develop a Systems Analysis Team that could study the efficiency of each department.  He also asked for clarification regarding the RSW contribution from Shenandoah County.

Heather Ashley of 505 W. Locust St, Woodstock said that she believes in Dr. Johnston and supports the budget.

Karen Kwiatowski of 1785 Deerhead Road, New Market announced that the Republican Women will host a discussion panel on Saturday March 10 with invited guests dedicated to gathering information regarding the updated Emergency Communications Center.

Dan Walsh of 211 Manor Drive, Edinburg and President of Parents Alliance for Strong Schools (PASS) spoke in favor of the schools budget stating staff compensation is lagging and the real estate tax rate of $.60 is the 2nd lowest in the region.

Jennifer DiMarco of 1998 Oranda Road, Strasburg spoke in support of the school division proposed budget and asked the board to please approve this needs based budget from Dr. Johnston.

Steven Curtis of 501 Forest View Road, Edinburg said that he supports public education but due to increasing costs for public education he urged the board to look at alternative options for education in the County.  He suggested allocating ½ million dollars to promote alternative education and the creation of a commission to study the concept.

Jeff Rudy of Winchester spoke in support of the proposed school budget as an educator for 20 years at Strasburg High School and as President of the Shenandoah County Education Association, who also endorses the SCPS proposed budget.  He said this budget prevents teacher migration to outside areas and includes a future of educational respect and lifelong learning.

Johnathan Nateghi-Asli of 2664 Dellinger Acres Edinburg spoke in support of the school division budget and a full-time Economic Development Director.

Katie Freakley of 133 W. North Street, Woodstock supports the school division and their proposed funding requests.  She suggested board members consider the short and long term consequences of all department funding requests and asked them if putting off the requests another year is beneficial to the progress and success of this community.

Robert Clark of 967 Fairview Circle, Woodstock encouraged the board to be aggressive with the consultant of the Industrial Development Board.

Kevin Rooney of 1676 Zion Church Road, Maurertown said that Frederick County schools have more unaccredited schools than we do and their teachers are leaving too.

Ken Cruise of 121 Madie Byrd Park, Toms Brook said the community should have the option to vote on more debt such as building a new Emergency Communication Center. He also stated that our kids in the County cannot build a tax base because they move away for other jobs.

CONSIDERATION OF CONSENT AGENDA

             Vice Chairman Neese made a Motion, seconded by Supervisor Morris to approve the consent agenda with corrections to both sets of minutes and the closed session verbage. The Motion was approved by a verbal vote of 6-0 as follows:

Ayes: Baker, Roulston, Morris, Walker, Neese and Helsley.   

  1. Approval of minutes- January 23, 2018 regular meeting and February 1, 2018 regular meeting.
  2. Consideration of the appointment of Frances Bowman to the Social Services Board.  
  3. Consideration of the appointment of Joe Lehnen to the Northern Shenandoah Valley Regional Commission.  
  4. Consideration of the appointment of Katie Freakley to the Citizens Advisory Committee on the Comprehensive Plan.   
  5. Consideration of the appointment of Nancy Barnett to the Social Services Board.   

PUBLIC HEARING(S)

  1. To receive citizen comments in accordance with Section 15.2-1427(f) of the Code of Virginia, to adopt an Ordinance electing to conduct general reassessments of taxable real estate on a six-year cycle, as authorized by Virginia Code Section 58.1-3252, with the next general assessment taking effect on January 1, 2022. The Ordinance further provides that re-assessments will occur at every sixth year thereafter.

No comments were received.  The Public Hearing was closed at 7:40 p.m.  

  1. To receive citizen comments in accordance with Section 15.2-1800 (B) of the Code of Virginia, as amended, regarding the intent of the Board of Supervisors to enter into a one-year lease with subsequent one-year renewal terms with Genoa Pharmacy for approximately 80 square feet of space located in the Northwestern Community Services suite of the Health and Human Services building located at 494 N. Main Street, Woodstock, Virginia.

No comments were received.  The Public Hearing was closed at 7:41 p.m. 

 SPECIAL PRESENTATION

            Mary Price, County Administrator presented the FY2019 Proposed Budget and Capital Improvement Plan.  Ms. Price reported that the general fund balance as of June 30, 2017 was $27,817,613.  She continued to review all department expenditures, recommendations  and requests of constitutional officers including personnel requests, proposed employee salary increase, health insurance costs, support funding for volunteer fire and rescue agencies, shared costs with the RSW Regional Jail and capital expenditures,   Ms. Price also shared school expenditures, debt service and maturities and projected revenues and explained that proposed expenditures for FY2019 exceed proposed revenues for FY2019 by $9,886,741.00.   Ms. Price announced that the next budget discussion is scheduled for March 1, 2018 and a Public Hearing regarding the tax rate and the budget are scheduled for April 5, 2018 at Peter Muhlenberg Middle School.               

OLD BUSINESS   

  1. Consideration of a Resolution Supporting the Creation of a Small and Rural Schools Coalition. (Attached Hereto)

Supervisor Walker said that he would like a list of Counties that are taking part in this and Dr. Johnston said he would provide that.

Supervisor Baker made a Motion, seconded by Supervisor Morris to approve the Resolution.  The Motion passed by a verbal vote of 6-0 as follows:

Ayes:   Baker, Roulston, Walker, Morris, Neese and Helsley.   

  1. Consideration of a request from the School Division to re-appropriate their FY17 Fund Balance.

Chairman Helsley said that the carryover request of $583,571 is also referred to as pass thru funds and suggested two different motions take place.

        Supervisor Morris made a Motion, seconded by Supervisor Baker to approve the $583,571 carry over request.  The Motion passed by a roll call vote of 6-0 as follows:

Morris                       aye                         Walker                    aye

Baker                        aye                         Roulston                 aye

Neese                       aye                         Helsley                    aye

Supervisors Baker made a Motion, seconded by Supervisor Neese to approve the $447,897 for the one time use of a capital projects. 

Supervisor Walker asked if this would reduce the CIP requests next year and Dr. Johnston said yes as this appropriation acquires the auxiliary gym at a better cost.

The Motion passed by a roll call vote of 6-0 as follows: 

Baker                        aye                         Walker                    aye

Morris                       aye                         Roulston                 aye

Neese                       aye                         Helsley                    aye

PLANNING COMMISSION ITEMS  

  1. Consideration of a Special Use Permit for Sealcoat Mixing Facility by George Krilis.

Supervisor Baker made a Motion seconded by Supervisor Morris to approve the Special Use Permit.

Jill Jefferson, County Planner explained that the Planning Commission recommended approval at their February 1 meeting.  She stated that this facility is water based mixing facility and not an asphalt plant.

Supervisor Walker acknowledged that it is not petroleum based asphalt.

      The Motion to approve passed by a roll call vote of 6-0 as follows:

Walker                    aye                              Baker                    aye

Roulston                aye                               Morris                  aye

Neese                     aye                               Helsley                 ay

NEW BUSINESS  

  1. Consideration of a Resolution including Fire and Emergency Medical Service volunteers in Shenandoah County to be covered by Workers Compensation with VACORP. (Attached Hereto)

Ms. Price explained that the County has provided workers compensation for the volunteer fire fighters for twelve years.  The resolution is a requirement by VACORP that would define the volunteers as employees.

Tim Williams, Fire Chief also stated that this would streamline the coverage and place all the volunteers under one umbrella at a savings of $8,000.00 per year.

Supervisor Neese made a Motion, seconded by Supervisor Baker to approve the Resolution.  The Motion passed by a verbal vote of 6-0 as follows:

Ayes:  Baker, Roulston, Morris, Walker, Neese and Helsley.

  1. Consideration of a Resolution approving and accepting a Conservation Easement from Heubert Jension Crisman and Mary Frances Crisman. (Attached Hereto)

            Supervisor Baker made a Motion, seconded by Supervisor Morris to approve the easement request.  The Motion was approved by a roll call vote of 6-0 as follows:

Roulston          aye                   Baker               aye

Morris              aye                   Walker             aye

Neese              aye                   Helsley            aye 

  1. Consideration of an Ordinance Amendment relocating the Toms Brook polling location to the Toms Brook Volunteer Fire Department.  

Supervisor Morris made a Motion, seconded by Supervisor Baker to approve the ordinance amendment for relocating the Toms Brook polling location.

            The Motion passed by a roll call vote of 6-0 as follows:

Baker               aye                   Roulston          aye

Walker             aye                   Morris              aye

Neese              aye                   Helsley            aye

  1. Consideration to authorize Grimm and Parker Architects (G&P) to continue with the design of a new Emergency Communications Center complex in conjunction with the new Shenandoah County Sheriff Office complex.

Mr. Vass explained that the board approved a request on January 23 for G&P to move forward with concept planning and preliminary cost estimating for adding the Emergency Communication Center to the proposed Sheriff Complex.

Supervisor Roulston indicated he understands the cost to explore a conceptual planning design for $25,000 but was curious if the cost estimate for construction in the amount of $2.2 million is in the current budget and if not how do we add it to the budget.

Mr. Vass said no, the amount in the current budget is for the Sheriff’s office complex only.  Mr. Vass explained that until the Board committed to including the ECC as part of the Sheriff’s office complex the budget would only recognize the sheriff’s office complex.

Chairman Helsley explained that, if approved, the board could make changes to the budget numbers between now and the Public Hearing in April.

Supervisor Walker asked what the actual costs of the additional designing and engineering fees are.  Mr. Vass stated $162,045 as shared in the summary in the board packet.

Chairman Helsley also indicated the timeline would be extended approximately 4 months.

Vice Chairman Neese made a Motion, Seconded by Supervisor Morris to continue with the design of the ECC using funds from the un-assigned fund balance.

            Supervisor Walker said that he would prefer to wait on approval after he knew what the effect on the debt service would be.

Chairman Helsley said to delay the decision would slow down the construction phase.

The Motion was approved by a roll call vote of 5-1 as follows: 

Walker             nay                  Morris              aye

Roulston          aye                   Baker               aye

Neese              aye                   Helsley            aye

COUNTY ATTORNEY COMMENTS – There were no comments made by Mr. Ham.

BOARD MEMBER COMMENTS           

Chairman Helsley commented about the RSW Regional Jail costs and the three year rolling average could increase to 40% next year.

Ms. Price explained that many cuts were made by Superintendent Russ Gilkerson as they are faced with a 34% increase in health insurance costs.

Supervisor Walker announced a fundraising event to benefit the Shenandoah County Free Clinic on March 3 at the Yellow Barn in Mt. Jackson.  He also suggested a compared cost evaluation for the ECC building using a General Obligation bond versus financing with the Virginia Resource Authority.  Mr. Walker expressed concern with the RSW Regional jail and their proposal to hold additional reserves because of overpayments.

Vice Chairman Neese recognized National Future Farmers of America Week this week.

Supervisor Baker expressed pride for the teachers in the County who do so much but have so little to do it with.

COUNTY ADMINISTRATOR COMMENTS

Ms. Price explained that they just learned about the bond proceeds with the RSW Regional jail and further discussions are scheduled.                        

OTHER BUSINESS - no other business was discussed. 

CLOSED SESSION(S)  

  1. Supervisor Neese made a Motion, seconded by Supervisor Morris to enter into closed session at 9:12 p.m. in accordance with Section 2.2-3711 (A) (1) of the state code to discuss the assignment and appointment of specific public officers, appointees or employees. The subject matter is the appointment of public officials to serve on the Agriculture and Forestal Advisory, the Lord Fairfax Community College Board and the Citizens Advisory Committee to the Comprehensive Plan.  The Motion to enter into closed session was approved by a voice vote of 6-0 as follows: 

Ayes:    Baker, Morris, Roulston, Walker, Neese and Helsley   

            Supervisor Morris made a Motion, seconded by Supervisor Roulston to return to regular session at 9:20 p.m.   The Motion passed by a voice vote of 6-0 as follows:

Ayes:    Baker, Morris, Roulston, Walker, Neese and Helsley    

Mr. Vass read the certification that all members must certify that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirement, under The Virginia Freedom Information Act and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting of the public body.

Members were polled to certify that only those matters identified in the above Code Section was discussed.

Baker               aye                   Roulston          aye

Walker             aye                   Morris              aye

Neese              aye                   Helsley            aye

With no further business to come before the Board, the meeting was adjourned at 9:22 p.m.

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________________________

Conrad A. Helsley, Chairman

ATTEST:  __________________________

Mary T. Price, Clerk of the Board

 

 

 

Resolution to Support the Creation of a Small and Rural Schools Coalition

 

WHEREAS, over 80 school divisions across the Commonwealth could be defined as Rural and/or Small; and

WHEREAS, Small Rural Localities and Stakeholders have determined that working collaboratively will enhance their collective voice in legislative and other matters; and

WHEREAS, Local Stakeholders include School Boards, Boards of Supervisors, City Councils, Town Councils, Industrial Development Authorities, Chambers of Commerce, etc.; and

WHEREAS, Small Rural Stakeholders believe that PK-12 public education is critical to the vitality of their region and to the Commonwealth as a whole; and

WHEREAS, Rural School Divisions have seen a decline in K-12 enrollment of over 5,000 students since 2009 which represents a 6% decline; and

WHEREAS, 18% of students in the Rural School Divisions live below the Federal Poverty Level; and

WHEREAS, 50% of students in Rural School Divisions are eligible for Free or Reduced Priced Lunch; and

WHEREAS, the State share for school operations has decreased by 4.7% in Rural School Divisions since 2009 while the Local share for operations has increased by 4.3%; and

WHEREAS, these Rural Localities have the ability to raise only $19,469,500 by increasing property taxes by one penny (.01); and

WHEREAS, local poverty and tax revenues prevent Rural Localities from funding schools at the same level as affluent Localities.

NOW, THEREFORE, BE IT RESOLVED that the Shenandoah County Board of Supervisors does hereby support the creation of a Small and Rural School Division Coalition in order to better advocate for our students, teachers, staff, and stakeholders.

ADOPTED this 27th  Day of February,  2018.

 

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A Resolution Including Fire and Emergency Medical Service Volunteers in Shenandoah County to be covered by Workers Compensation

 

WHEREAS,  pursuant to the Code of Virginia 65.2-101, the Workers Compensation Act does not automatically provide coverage for volunteer members of fire and rescue departments serving public entities, and

WHEREAS, Shenandoah County provides workers’ compensation and this resolution would define the Fire and Emergency Medical Service Volunteers in Shenandoah County as employees for the purpose of workers’ compensation coverage, and

WHEREAS,  the Volunteer Fire Insurance Service (VFIS) of Virginia has joined with VACORP to offer workers’ compensation benefits for work related accidents that are within the scope of the volunteer duties, and

BE IT RESOLVED, that the volunteer members of the fire departments and rescue squads of Shenandoah County are hereby authorized to be included as employees for the purposes of the Workers’ Compensation Act of the Commonwealth of Virginia and are entitled to coverage provided under said Act.

Adopted this 27th Day of February, 2018.

 

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RESOLUTION APPROVING AND ACCEPTING A CONSERVATION EASEMENT FROM HEUBERT JENSION CRISMAN AND MARY FRANCES CRISMAN

 

            WHEREAS, Heubert Jension Crisman and Mary Frances Crisman own certain real property consisting of 32.556 acres, more or less, and shown on the Shenandoah County tax records as Tax Map Number 83-A-47P (the “Property”) and desire to gift a conservation easement over the Property to Shenandoah County for the purpose of preserving and protecting the conservation values of the Property.

            WHEREAS, the Conservation Easement Authority has approved the conservation easement.

            WHEREAS, the Shenandoah County Board of Supervisors desires to approve the conservation easement.

Now, Therefore, be it Resolved by the Shenandoah county board of supervisors as follows:

  1. The Shenandoah County Board of Supervisors approves and accepts the Deed of Gift of Easement from Heubert Jension Crisman and Mary Frances Crisman (the “Easement”) in substantially such form as attached hereto as Exhibit A.
  2. The Chairman and County Administrator, either of whom may act, are hereby authorized to take any actions or execute any documents, including but not limited to the Easement, that are reasonable and necessary to approve and accept the Easement.

Adopted this 27th Day of February, 2018.

 

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