Board Night Meeting

Board Room
600 North Main Street
Woodstock, VA 22664

02.25.14 BOS Agenda & Packet

A regular meeting of the Board of Supervisors was held at 7:00pm in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia, on February 25, 2014.       The following members of the Board of Supervisors were present:  Chairman David E. Ferguson, Vice Chairman Conrad A. Helsley, Steve Baker, Marsha Shruntz, Cindy Bailey and Dick Neese.   Others present included County Administrator Mary T. Price, Budget Manager Garland Miller, County Attorney Jay Litten and Deputy Clerk of the Board Chris Sherman.



Chairman Ferguson called the meeting to order at 7:00pm.


An invocation was given by Supervisor Ferguson followed by the Pledge of Allegiance.


Supervisor Baker made a Motion, seconded by Supervisor Shruntz to approve the February 25, 2014 meeting agenda by adding New Business Item- Discussion regarding adjusting the public hearing date for the proposed tax rate and budget.       The Motion passed by a vote of 6-0 as follows:          Ayes:              Neese, Shruntz, Bailey, Baker, Helsley and Ferguson.



PUBLIC COMMENTS (On new business agenda items only)

No comments were received.




            Supervisor Helsley made a Motion, seconded by Supervisor Shruntz to approve the Consent Agenda as presented.  The Motion passed by a vote of 6-0 as follows: 

Ayes:  Baker, Bailey, Shruntz, Helsley, Neese and Ferguson


  1. Approval of Minutes –   February 11, 2014 Regular Meeting.  
  2. Consideration of the Re-appropriations presented during the February 11 meeting.     


PUBLIC HEARING(S)   No public hearings were scheduled.






  1. Jon Henschel, President of the Board of Directors for the Lord Fairfax Emergency Medical Services Council presented an overview of the agency’s services.  He said that the LFEMS Council acts as a liaison between EMS agencies and the Virginia State Office of EMS in the jurisdictions of Winchester, Clarke, Frederick, Page, Shenandoah and Warren Counties.


  1. Rick Koontz, Chairman for the School Board expressed his gratitude for allowing him the opportunity to explain the Schools FOIA policy and procedure for processing information requests.  He reported that all requests are honored in a timely manner if staff is available and able to provide the information in a minimal amount of time.  However, he added that if a particular request requires additional time from staff, then an estimated cost for the request is provided to the individual, board member or media member as it does not matter who makes the request.

Supervisor Bailey said that she disagrees with the enforcement of the policy.  She said it is her job as a board member to look at everything in the budget and decide where the tax money is spent.  She also stated that the amount of money the school wants to charge for her request is unreasonable.    Ms. Bailey said that she has a volunteer who is a certified public accountant and is willing to look at the software and retrieve the information needed.

Chairman Ferguson insisted that he made no agreements regarding the school FOIA policy on behalf of the Board of Supervisors with  Mr. Koontz.


  1.  Robbie Mulligan, RSW Regional Jail Superintendent indicated to the Board that construction of the jail is scheduled for completion sometime in April with the official “Open and Operational” date scheduled for July 1, 2014.

Vice Chairman Helsley requested a Tour of the facility be scheduled for Town Managers and Police Chiefs.

Supervisor Bailey asked for an explanation of the process for transportation of inmates.

Mr. Mulligan said that the courts will be asked to provide a docket to RSW personnel,  which would result in  scheduled morning and/or afternoon trips in large passenger vans.   He said that whatever the courts require, we will accommodate them.  He added that the location of the court holding area is something each locality decides and the Sheriff decides whether or not a separate lock up facility is needed.

Vice Chairman Helsley asked about the potential for video conferencing and if background checks were performed on new hires.

Mr. Mulligan said that video conferencing would greatly reduce the number of inmates transported by 50 or 60% and said yes background checks were a requirement by the Regional Jail Authority.

OLD BUSINESS -  No old business was scheduled for discussion.





  1. 1.       Consideration to adjust the date of the Public Hearing regarding the Budget.

Ms. Price advised that the School Division has scheduled presentation of their budget for March 27.  She indicated that the County’s Public Hearing could not be scheduled earlier than April 15, 2014 without meeting the legal requirements for advertising for two consecutive weeks before the meeting. However she added that the School Division  has indicated they would move their meeting to March 26, to allow the Board of Supervisors to hold a Budget Work Session on March 27 to establish a tax rate for advertising purposes.


Vice Chairman Helsley made a Motion, seconded by Supervisor Baker to re-schedule the Public Hearing to April 15 at 7:00pm and the Budget Work Session Establishing a Tax Rate  to March 27, 2014.  The Motion passed by a vote of 6-0 as follows: 

Ayes:                 Shruntz, Baker, Bailey, Helsley, Neese and Ferguson


PUBLIC COMMENTS (other matters not previously the subject of a public hearing)


Mr. Robert Clark of 967 Fairview Circle, Woodstock expressed his disapproval of the management with the Attorney General’s office and said that the new AG is violating his oath.


Ms. Pat Botts of 7 Fountain Road, Fort Valley shared her opposition to the School Board withholding financial information from Supervisor Bailey.


Mr. Van Holmes of Pouts Hill Road, Strasburg said that the School Division is not being diligent when it deals with financial information for school employees.



Mr. Litten had no comments.



Supervisor Shruntz said that she disagrees with fellow board members that Supervisor Bailey is micro-managing with her request for transparency from the school division.



Ms. Price reported several miscellaneous items including that the 911 Telephone upgrade project is now complete and the cut over is scheduled for tomorrow at 1:00 p.m.  She informed the Board that SCS Engineers will attend the March 11 board meeting with another update on groundwater and Joyce Engineering will present during the April 8 meeting regarding the landfill gas remediation project.   She said that the deed has been fully recorded for the old Woodstock School property and that the Virginia Department of Fire Programs Study for the Fire and Rescue Department is in its final stages and a presentation will be forthcoming.



OTHER BUSINESS – No other business was discussed.




Supervisor Helsley made a Motion, seconded by Supervisor Baker to enter into Closed Session as authorized by section 2.2-3711 (A) (1) of the State Code to discuss the hiring and appointment of specific public officers, appointees, or employees.  The subject matter is the appointment of public officials to serve on the Citizens Advisory Committee, the Parks and Recreation Advisory Board and the Shenandoah Area Agency on Aging AND  to enter into Closed Session as authorized by section 2.2-3711 (A) (1) of the State Code to discuss the performance and employment of specific county personnel.  The subject matter is the six month evaluation of the County Administrator. The motion was approved by a vote of 6-0.   



Supervisor Helsley made a Motion, seconded by Supervisor Neese to return to

regular session at 8:20pm   The Motion was approved by a roll call vote of 6-0 as follows:


Shruntz            aye                   Bailey              aye

Helsley            aye                   Baker               aye

Neese              aye                   Ferguson         aye

Ms. Price read the certification that all members must certify that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirement, under The Virginia Freedom of Information Act and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting of the public body.


Members were polled to certify that only those matters identified in the above Code Section was discussed.

Bailey              aye                   Helsley            aye

Baker               aye                   Shruntz            aye

Neese              aye                   Ferguson         aye

With no further business to come before the Board, the meeting was adjourned at 8:23pm